Accountant I - Purchaser

The Department of Developmental Services (DDS) Central/West Region is looking to fill the position of an Accountant I/Procurement & Financial Operations Specialist - Purchasing Dept.

We are seeking a detail-oriented and collaborative Procurement & Financial Operations Specialist to support the agency's purchasing, procurement, and financial operations. In this role, you will ensure compliance with state procurement regulations, manage purchasing activities from requisition through payment, and provide exceptional customer service to internal stakeholders and external vendors. The ideal candidate is analytical, organized, and thrives in a fast-paced environment where accuracy and fiscal responsibility are essential.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

* Review purchase and payment requests for financial accuracy and compliance with state procurement regulations, internal control policies, and applicable Commonwealth guidelines.

* Coordinate procurement activities by researching products and services, consulting with vendors, attending product demonstrations, and evaluating available solutions to meet agency needs.

* Verify funding availability and process financial encumbrances within the Massachusetts Management Accounting and Reporting System (MOSAIC) to ensure accurate budgeting and reporting.

* Partner with internal departments and external agencies to resolve accounting discrepancies, procurement issues, and documentation requirements.

* Provide guidance to agency staff and vendors on procurement policies, purchasing procedures, and Generally Accepted Accounting Principles (GAAP) to ensure compliance with applicable laws, regulations, and agency policies.

* Prepare procurement documentation, including detailed specifications for goods and services, pricing information, delivery schedules, and contract references.

* Maintain vendor and supplier records to support efficient procurement and purchasing operations.

* Develop and manage Requests for Responses (RFRs) in Comm Buys, including posting solicitations, evaluating vendor submissions, and coordinating award notifications.

* Create and process Purchase Orders in FMIS, ensuring all required approvals, supporting documentation, and encumbrances are complete for Accounts Payable processing.

* Maintain accurate procurement and financial records using MOSAIC, FMIS, Microsoft Excel, Access, and Word, and generate reports to support operational and financial decision-making.

* Communicate professionally with agency staff, vendors, and business partners to resolve questions, provide guidance, and ensure timely completion of procurement and payment activities.

* Analyze spending patterns, pricing trends, and budget activity to identify cost-saving opportunities and recommend strategies to maximize available resources.

* Deliver responsive, courteous customer service while managing multiple priorities and meeting deadlines.

* Perform other related duties as assigned.

What You'll Bring

* Knowledge of procurement and purchasing principles, financial operations, and accounting practices.

* Experience interpreting and applying policies, procedures, regulations, and internal controls.

* Strong analytical and problem-solving skills with exceptional attention to detail.

* Experience working with financial and procurement systems such as MOSAIC, FMIS, Comm Buys, or similar enterprise resource planning (ERP) platforms.

* Proficiency with Microsoft Office applications, particularly Excel, Word, and Access.

* Excellent written and verbal communication skills, with the ability to build productive relationships with internal and external stakeholders.

* Strong organizational skills and the ability to manage multiple priorities in a deadline-driven environment.

* A commitment to integrity, accountability, and delivering outstanding customer service.

Please Note:

This position is located in Springfield, MA

Schedule:

8:30am - 4:30pm

Days Off:
Sunday/Satuday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with…