Administrative Assistant

Overview

Position:
Administrative Assistant.

Purpose:

The Administrative Assistant's primary responsibility is to assist the General Manager and Accounting Department in administrative duties. They will promote the hotel by always maintaining a high level of positive attitude and hospitality.

• Distribute all mail to the appropriate departments
• Assists with informing the associates of the process for employee benefits; health insurance, dental, life, short term disability, PFLMA, FLMA and PTO
• Processes data for boarding new employees
• Assists with monthly orientation for all new hires
• Attend daily stand up
• Assist General Manager with daily and weekly tasks, such as MOD schedule, digital file uploads and reconciliation of meal break waivers.
• Assist Accounting Manager with daily tasks, such as scanning, filing and invoice coding
• Know all safety, security, and emergency procedures and how to act upon them.
• Performs any other duties assigned or requested by hotel management- example: announcements, name tags, reader boards, printing and shipping.

• Ability to read, listen and communicate effectively in English, both in verbal and written format with our guests, hotel management and other staff members.
• Must possess strong organizational skills and be detail oriented to facilitate accurate completion of all required procedures.
• Must be able to stand for long periods of time. Requires walking, typing, reaching, and bending frequently.
• Ability to work long hours, flexible shifts, and days.
• Ability to access and accurately input information using a moderately complex computer system.
• Proficient with the Internet
• Knowledge of Microsoft computer software, including Excel and Word.
• Must have a friendly, helpful personality enabling one to handle guest relations pleasantly and effectively.
• Participate in committees such as safety or guest service.