Facilities Office Support Specialist

Facilities Office Support Specialist I – (2600036J)

The Lemuel Shattuck Hospital (LSH) is seeking a dynamic and motivated Office Support Specialist to provide vital support to the Director of Facilities and the facilities team. The role includes preparing documents, scheduling meetings, generating reports, responding to inquiries, and maintaining files.

Monday‑Friday, 8 AM – 4 PM (Saturday and Sunday Off)

• Assist with equipment management, including medical equipment reporting, tracking, and documentation.
• Prepare, proofread and edit forms, documents, correspondence, reports, and meeting minutes with accuracy and agency compliance.
• Support Request for Purchase (RFP) processes through research, creation, tracking approvals, and backup communications.
• Generate CAMIS reports and assist with DCAMM bid documentation and procedures.
• Maintain project files, compliance binders, RFP tracking, internal purchasing spreadsheets, and the Utility Failure Log.
• Coordinate and schedule meetings, reserve facilities, and prepare detailed meeting minutes.
• Operate Microsoft Office programs for records, databases, and communications.
• Perform additional administrative duties as required, including handling correspondence and operating office equipment.

• Strong communication skills with the ability to write concisely and logically.
• Proficient in grammar, punctuation, and spelling.
• Skilled in multitasking, prioritizing tasks, and preparing accurate documents and reports.
• Experience in making recommendations and assisting diverse customers.
• Familiarity with software applications, including desktop publishing, project management, spreadsheets, and database tools.

• Knowledge of standard office filing systems and their application.
• Familiarity with basic computer programs.

Competitive salary aligned with internal compensation structures and a comprehensive benefits package.

The Commonwealth is an Equal Opportunity Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.