Assistant Registrar​/Degree Auditor

Description

The Registration Assistant/Degree Auditor reports to the Registrar and carries primary responsibility to maintain oversight of physical degree audits in accordance with curriculum approvals, graduation applications, researching and verifying student information, processing substitutions/waivers, preparing degree audit materials for review by department chairs and program coordinators, and the reviewing, analyzing and processing information leading to the official conferral of degrees. The Degree Auditor must possess strong technical, organizational, and communication skills while being able to both work independently and collaboratively with institutional stakeholders (Department Chairs, Program Coordinators, the Deans, etc.)

to assure accuracy in the completion of a student's degree requirements.

Responsibilities

* Oversight of all associated degree audit components.

* Create and maintain all degree audit block scribes in Degree Works in conjunction with approval of Curriculog proposals.

* Support the Registrar with maintenance of all configurations and dashboard properties in Degree Works.

* Serve as an Administrator approval step reviewer on all Curriculog proposals to ensure clarity and resolution of any issues prior to formal approval.

* Collaborate with institutional stakeholders (Registrar, Academic Advising, Department Chairs, and/or Deans) as necessary to review information for clarity.

* Process all substitutions/waivers.

* Review all Course Substitution and Waiver Request Form submissions at the College regardless of the student's degree level or campus.

* Create/edit/remove exceptions in Degree Works in accordance with established internal processes.

* Communicate updates to the corresponding student, their academic advisor(s), and their Department Chair(s).

* Manage initial and follow-up graduation application/audit review processes.

* Administer the degapp account including responding to inquiries, follow-up questions or concerns, and requests from a student to change their graduation application term, diploma name, diploma address, and/or Commencement participation status on their graduation application submission.

* Prepare and regularly distribute communications to eligible students about the need to submit a graduation application based on their degree level, program, and credit total.

* Maintain master list of graduation application submissions by term.

* Conduct initial review of all graduation application submissions immediately after the add/drop deadline for the corresponding term as indicated on the academic calendar.

* Conduct several additional reviews of the degree audit for each student who submitted a graduation application several times over the term.

* Coordinate with the Assistant Registrar/Student Data Coordinator and other Registrar's Office staff to assure receipt of all required grades and paperwork (change of major/concentration/minors, waivers/substitutions, transfer credit, etc.)

* Continually update the graduation application status and graduation status in Banner for each student as their degree audit is reviewed and/or components of their academic record change.

* Provide updates to students, their advisor(s), and their Department Chair(s) regarding the status of the student's graduation application and degree audit with additional emphasis on individuals whose outstanding degree requirements are not in-progress on their degree audit.

* Support the Registrar regarding Commencement eligibility status checks and updates of identified students.

* Oversee communication related to and collection of Petition to March Early Form for otherwise ineligible students who wish to participate at Commencement.

* Degree conferral processing.

* Conduct a final review of the degree audit for each student who submitted a graduation application beginning on the end of term date as indicated on the academic calendar.

* Update the graduation application status, graduation status, and student status in Banner for each student as their degree is conferred.

* Update the graduation application term in Banner for each student that submitted a graduation application for the corresponding term that did not receive conferral.

* Provide updates to their advisor(s), and their Department Chair(s) regarding the status of the student's conferral and/or graduation application term deferral.

* Oversee diploma order process from all conferred degrees, including diploma re-orders.

* Coordinate with Registrar's Office staff regarding the updated placement of student file folders once degrees have been conferred.

* Assists in supervision of Catalog and Communications Coordinator regarding curriculum issues including problem resolution, forms maintenance, and processing of catalog and administrative system data.

* Provides support to the Registrar's Office staff with regards to problem resolution, facilitating and ensuring effective working relationships between staff and interoffice relationships, developing documentation…