Executive Assistant to Chair of Department of Psychiatry

## Executive Assistant to Chair of Department of Psychiatry Apply locations:
Springfield, Massachusetts time type:
Full time posted on:
Posted Yesterday job requisition :
R42173

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the areas only level 1 trauma center in Western Mass,
** is looking for an Executive Assistant to support the Chair of the Department of Psychiatry in Springfield, MA.
**** RESPONSIBILITIES:
** Baystate Health, Executive Assistants provide high-level administrative, project, and operational support to a dynamic department that partners closely with executive leadership, clinical teams, and external stakeholders.

This role is ideal for someone who enjoys being the
* go-to
* person—someone who exercises sound judgment, handles sensitive information with discretion, and takes pride in creating efficient, well-run systems that support organizational success.
** Provide advanced administrative support
** including drafting complex correspondence, preparing reports, presentations, spreadsheets, and analyses using department-specific systems and software.
** Serve as the primary point of contact
** for the department, professionally screening calls, emails, and visitors, and routing inquiries appropriately.
** Collaborate across all levels
** of the organization, including executives, medical staff, and external partners, to exchange information, coordinate meetings, and support departmental initiatives.
** Manage calendars and logistics**, including scheduling meetings, conferences, interviews, travel arrangements, and maintaining business calendars.
** Maintain and enhance record-keeping systems**, including electronic databases, contract management systems, and departmental filing structures.
** Support budget and resource management**, assisting with expense tracking, invoice processing, inventory control, and reporting variances.
** Act as the department’s technology resource**, supporting system implementation, onboarding new employees to tools such as Kronos, ePerformance, and eWorkplace, and helping troubleshoot day-to-day technology needs.
** Coordinate projects and initiatives**, conducting research, compiling data, tracking timelines, and supporting successful completion of departmental goals.
** Assist with planning and communications**, including staff meeting agendas, annual work plans, reports, presentations, and website content maintenance.
** Provide backup support
** to executive-level administrative staff as needed and assist with department events and special projects.
*
* QUALIFICATIONS:

*** High School Diploma or GED, required
* Minimum of 5 years of extensive administrative support experience
* Highly proficient in Microsoft Office Suite, required
* Strong project management skills, required
* Ability to handle highly confidential information
*
* SCHEDULE:

*** Full-time
* Monday through Friday 8:00am-4:30pm or 8:30am-5:00pm
* No weekends, no holidays
** LOCATION**:
* 759 Chestnut St.
* Springfield, MA
** THE ADVANTAGES OF WORKING WITH BAYSTATE!
*** Excellent Compensation High-quality, low-cost medical, dental and vision insurance
* Generous PTO – up to 25 days in the first year, with scheduled earned increases
* Continuing education support and reimbursement
* First Time Home Buyers Financial Packages
* Farm Share Memberships
* 403b retirement company match & annual company contribution increase based on years of service
* Free money coach advice from a certified professional
* Wellbeing programs that include but are not limited to mental, physical, and financial health
* Pet, home, auto and personal insurance
* Life insurance
* Reimbursement for a variety of wellbeing activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
* Wellbeing programs that include but are not limited to mental, physical, and financial health.
** We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!
***
* Education:

** GED or HiSET (Required)
*
* Certifications:

**** Compensation
*
* Note:

The compensation range(s) in the table below represent the base…