Executive Assistant to Chair of Department of Psychiatry

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the area's only level 1 trauma center in Western Mass, is looking for an Executive Assistant to support the Chair of the Department of Psychiatry in Springfield, MA.

• Provide advanced administrative support including drafting complex correspondence, preparing reports, presentations, spreadsheets, and analyses using department-specific systems and software.
• Serve as the primary point of contact for the department, professionally screening calls, emails, and visitors, and routing inquiries appropriately.
• Collaborate across all levels of the organization, including executives, medical staff, and external partners, to exchange information, coordinate meetings, and support departmental initiatives.
• Manage calendars and logistics, including scheduling meetings, conferences, interviews, travel arrangements, and maintaining business calendars.
• Maintain and enhance record-keeping systems, including electronic databases, contract management systems, and departmental filing structures.
• Support budget and resource management, assisting with expense tracking, invoice processing, inventory control, and reporting variances.
• Act as the department’s technology resource, supporting system implementation, onboarding new employees to tools such as Kronos, ePerformance, and eWorkplace, and helping troubleshoot day-to-day technology needs.
• Coordinate projects and initiatives, conducting research, compiling data, tracking timelines, and supporting successful completion of departmental goals.
• Assist with planning and communications, including staff meeting agendas, annual work plans, reports, presentations, and website content maintenance.
• Provide backup support to executive-level administrative staff as needed and assist with department events and special projects.

• High School Diploma or GED, required
• Minimum of 5 years of extensive administrative support experience
• Highly proficient in Microsoft Office Suite, required
• Ability to handle highly confidential information
• Education:
  
  GED or HiSET, required

• Full-time
• Monday through Friday 8:00am-4:30pm or 8:30am-5:00pm

• 759 Chestnut St.
• Springfield, MA

• Excellent Compensation
• High-quality, low-cost medical, dental and vision insurance
• Generous PTO – up to 25 days in the first year, with scheduled earned increases
• Continuing education support and reimbursement
• Farm Share Memberships
• 403b retirement company match & annual company contribution increase based on years of service
• Free money coach advice from a certified professional
• Wellbeing programs that include mental, physical, and financial health
• Pet, home, auto and personal insurance
• Life insurance
• Reimbursement for a variety of wellbeing activities, including gym membership and equipment, personal trainer, massage and more

Note:

The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range.

Pay ranges are listed as hourly for non-exempt employees and based on assumed full-time commitment for exempt employees.

Minimum – Midpoint – Maximum

$23.46 – $26.97 – $31.91

Equal Employment Opportunity Employer