Administrative Coordinator

## Administrative Coordinator Apply locations:
Springfield, Massachusetts time type:
Full time posted on:
Posted Todayjob requisition :
R42144

Baystate Health, the largest healthcare organization in western Massachusetts and home to Baystate Medical Center (BMC), the areas only level 1 trauma center in Western Mass, is looking for an
** Administrative Coordinator
** to join our experienced
** Department of Surgery team in Springfield, MA.
**** RESPONSIBILITIES:
**** The*
* ** Administrative Coordinator
** plays a vital role in supporting physicians, advanced practice providers (APPs), and the broader surgical care team. This position ensures seamless coordination of clinical and administrative operations across a fast-paced, high-impact surgical environment. From managing day-to-day administrative needs to assisting with departmental initiatives, this role is essential to keeping surgical services running efficiently and effectively.
** Key Responsibilities
**** Executive Support & Coordination
*** Manage complex calendars and scheduling for department leadership
* Coordinate meetings, prepare agendas/materials, and ensure timely follow-up
* Serve as a liaison across departments, leadership, and external stakeholders
** Project Management & Reporting
*** Track, analyze, and report on departmental initiatives, compliance, and operational metrics
* Develop spreadsheets, reports, and presentations using advanced Excel and other tools
* Identify process gaps and recommend practical, efficient solutions
** Communication & Relationship Management
*** Handle inquiries, screen communications, and route information appropriately
* Maintain strong working relationships with executives, clinicians, staff, and external contacts
* Represent leadership with professionalism and discretion
** Operational & Administrative Support
*** Maintain filing systems, records, and departmental documentation
* Assist with budget tracking, invoice processing, and supply management
* Support onboarding, orientations, and scheduling for physicians, CRNAs, and trainees
** Program & Department Support
*** Coordinate clinical rotations and act as liaison with educational programs
* Assist with compliance tracking and reporting for safety and training requirements
* Support development of newsletters and internal communications
** Leadership Partnership
*** Anticipate leadership needs and proactively manage priorities
* Provide regular updates on projects, challenges, and outcomes
* Collaborate with administrative staff and provide backup support as needed
*
* SCHEDULE:

*** Full-time
* Monday through Friday 7:00am-3:30pm
* No weekends, no holidays
** LOCATION**:
* 759 Chestnut St.
* Springfield, MA
*
* QUALIFICATIONS:

*** High School Diploma or GED, required
* Associates or Bachelors degree in Business Administration, or Healthcare Management, preferred
* Minimum of 3 years of administrative support in an office setting, preferably healthcare
* Proficient in Microsoft Office Suite
* Excellent organization, interpersonal, communication skills
** THE ADVANTAGES OF WORKING WITH BAYSTATE!
*** Excellent Compensation High-quality, low-cost medical, dental and vision insurance
* Generous PTO – up to 25 days in the first year, with scheduled earned increases
* Continuing education support and reimbursement
* First Time Home Buyers Financial Packages
* Farm Share Memberships
* 403b retirement company match & annual company contribution increase based on years of service
* Free money coach advice from a certified professional
* Wellbeing programs that include but are not limited to mental, physical, and financial health
* Pet, home, auto and personal insurance
* Life insurance
* Reimbursement for a variety of well-being activities, included but limited to gym membership and equipment, personal trainer, massage and so much more!
* Wellbeing programs that include but are not limited to mental, physical, and financial health.
** We strive to be the place where we can help you build the career you deserve – apply today – YOU belong at Baystate!
***
* Education:

** GED or HiSET (Required)
*
* Certifications:

**** Compensation
*
* Note:

The compensation range(s) in the table below represent the base salaries for…