Staff Assistant, Part Time

STAFF ASSISTANT, PART TIME

Job Description:

The Student Affairs

• Provide clerical support general office duties
• Word processing
• Filing
• Preparing mailings and correspondence
• Email and telephone communication
• Creating purchase requisitions
• Preparing personnel employment requisitions
• Processing invoices for payment
• Overseeing room reservations
• Scheduling appointments
• Assisting with the medical re-entry process, and sending out appointment reminders/confirmation emails
• Provide quality customer service
• Greet visitors, respond to inquiries, answer phones, and correspond via email and phone
• Provide clerical support for advising during high demand and peak enrollment periods (i.e. add/drop, priority registration, etc.) and for select enrollment management events
• Support the processing of student absence reports, four-year college transfer request forms and medical re-entry cases
• Prepare monthly acknowledgements, including cards and flyers for division staff
• Assist with the maintenance of pro-cards including reviewing charges and statements; maintaining receipts; and documenting/tracking purchases in related spreadsheets
• Perform special projects and related responsibilities as initiated and requested
• Contribute to a work environment that encourages and promotes diversity and inclusion
• Participate in college, division, department meetings, events and training as recommended and approved by the supervisor
• Participate in professional development opportunities, college committees, work groups and task forces, and other professional organizations, as approved by supervisor
• Performs other duties and responsibilities related to those listed above which do not alter the basic level of the position

• Associate Degree in Business Administration or Office Administration preferred
• 3-5 years of experience in an office setting
• Excellent written and verbal Communication Skills
• Experience Using And Comfort With Technology including proficiency in Microsoft Office and Gmail
• Possess the ability to learn other software as needed
• Demonstrated commitment to providing excellent customer service
• Must be team-oriented with a keen attention to detail
• Ability to work in a diverse environment and be perceptive and understanding to student concerns
• All candidates must have legal authorization to work in the United States
• Springfield Technical Community College is not sponsoring H1B Visa

Salary: $18.00 per hour, 18.5 hours per week, Monday through Friday. Hours negotiable between 8:00 A.M. and 4 P.M.

• No Union:
  Non-Union
• Grant Funded:
  No

Open Until Filled