Executive Assistant

Back Executive Assistant
Executive Admin Springfield , Massachusetts Perm 60000 Jul 28, 2026 $ 60000.00 - $65000.00
Executive Assistant
Full-Time | Permanent | On-Site, Springfield Area
Salary: $60,000–$65,000

A respected private institution of higher education is seeking a highly organized, professional Executive Assistant to provide confidential executive-level support to senior leadership. This is an excellent opportunity for an experienced administrative professional who enjoys working in a collaborative academic environment while managing complex priorities, high-profile events, and sensitive information.

The ideal candidate is a proactive problem solver with exceptional organizational skills, outstanding judgment, and the ability to build strong relationships across all levels of the institution.

• Provide executive-level administrative support, including complex calendar management, meeting coordination, correspondence, records management, office communications, budget and payment processing, website updates, and general office operations.
• Serve as a key liaison between the department and faculty, students, administrators, trustees, and external partners while maintaining the highest level of professionalism and confidentiality.
• Coordinate a variety of events throughout the year, managing logistics, registrations, catering, marketing materials, supplies, and on-site execution.
• Lead planning and coordination for Commencement Weekend, working with campus partners and external vendors to ensure a successful experience for graduates and guests.
• Support faculty personnel administration, including appointment letters, compensation documentation, onboarding processes, and collaboration with Human Resources and Finance.
• Maintain faculty records and databases while preparing institutional reports, salary surveys, and other data-driven analyses that support leadership.
• Generate reports and provide administrative support for school leadership, institutional research initiatives, and external reporting requirements.

• Bachelor's degree required.
• At least 3 years of executive administrative experience.
• Higher ed experience a plus
• Advanced proficiency with Microsoft Office Suite.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously.
• Excellent written and verbal communication skills, including strong proofreading and editing abilities.
• Demonstrated discretion, integrity, and sound judgment when handling confidential information.
• Strong interpersonal skills with the ability to work effectively with faculty, students, administrators, trustees, and external stakeholders.
• Experience coordinating meetings, events, or large-scale projects is highly desirable.
• Availability to work occasional evenings and weekends during Commencement and other major campus events
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If you thrive in a fast-paced environment, enjoy supporting executive leadership, and take pride in delivering exceptional administrative support, we'd love to hear from you!