Accounting Assistant - Temporary

Overview

Gardening the Community is a BIPOC-led urban agriculture organization engaged in youth development and advancing racial justice to build healthy and equitable communities. We work with youth to grow food on reclaimed abandoned lots in the Mason Square community of Springfield. We partner with the Springfield Food Policy Council on advocacy campaigns for increased access to healthy food and greater food security for historically marginalized residents.

The impact of our work is far beyond growing vegetables. GTC contributes to the local and statewide food and racial justice movements that seek to change the root causes of the poor health and unjust food systems facing communities (especially low-income communities and communities of color across the State. We are creating locally controlled food resources that support our young people, build community and offer sustainable alternatives to Springfield families.

GTC is a fiscally sponsored organization of TSNE (tsne.org).

The Accounting Assistant is responsible for providing accounting, financial and administrative support to ensure the smooth operational functioning of Gardening the Community, particularly as it relates to handling cash and check deposits from sales and events, processing markets and wholesale operation transactions, invoicing, contract and grants management and data analysis and tracking. This is a TEMPORARY position.

• Prepares invoices in Concur for approval by the Director;
• Prepares receipts and submissions for monthly Concur expense reports;
• Review staff financial reports for accuracy and appropriate grant and expense allocations;
• Reconcile wireless terminal receipts and assign project and activity codes and submit for internal GTC designee approval;
• Reconcile donations recorded through fiscal sponsor (TSNE) with GTC CRM payment processor records;
• Input sales data and produce purchase invoices into a market spreadsheet; provide relevant monthly reports to the Director;
• Prepare monthly invoices for wholesale customers and sponsors and track and oversee overdue accounts;
• Organize and update vendor and contractor accounts in Concur;
• Monitor grants expense allocations to ensure expenses are being allocated properly and prepare reports for the Director;
• Work on special projects that require analysis and evaluation of data.

• Other duties as assigned.

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• High school diploma or equivalent required;
• Two year degree, preferably in accounting or related field;
• Two years experience in bookkeeping, accounting, financial management or related field, preferred;
• Word processing and data entry skills;
• Microsoft Office application skills:
  Word and Excel;
• Ability to understand and communicate complex work-related instructions and problems;
• Demonstrated time management and organizational skills;
• Attention to detail;
• Experience with Concur or other automated expense accounting;
• Experience with complex spreadsheets and data analysis, preferred;
• Demonstrated commitment to racial justice and to the mission of GTC;
• Ability to work independently and as part of a team;
• Successful Driver’s License Check, preferred;
• Successful Background/CORI Check;
• Knowledge of the Springfield community.

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers. While performing the duties of this position, the employee is required to:

• Work on a farm site;
• Work in a retail environment;
• Work in a retail farm store environment and in close proximity to other workers;
• Travel between farm sites;
• Exposure to inclement weather on occasion;
• Handle, objects, tools or controls;
• Reach; traverse; occasionally ascend/descend; and position self (to) move;
• Ability to sit and/or stand for extended periods of time in front of a computer screen is an essential aspect of the position;
• Lift and/or move up to 25…