Engineering Administrative Assistant

Locations

On-site

Travel Required:

Yes Pay or shift range: $60,000 USD to $75,000 USD (the estimated range is the budgeted amount for this position; final offers are based on skill set, experience, location, qualifications and other job‑related reasons.) Admin Project Management Full‑Time

Requisition #: ADMIN
001282

Job Summary

The Civil Structural Architectural (CSA) Group Administrative Assistant works closely with the CSA Leaders and CSA Group Leadership to provide group‑wide administrative support and enhance the quality, efficiency, and innovation of our deliverables. This role focuses on oversight and improvement of internal processes to support our team leaders and staff.

Dennis Group is a design‑build engineering firm and general contractor focused exclusively on the food and beverage industry. As such, the CSA Group Administrative Assistant is vital in maintaining an organized central location of standards, procedures, and training documents that support the CSA engineering group.

• Maintain CSA department‑specific technical employee onboarding procedures and interface with HR to enhance new employee experiences.
• Coordinate and develop training programs at all skill levels and career paths with CSA Group Leadership.
• Maintain CSA Group career pathway documentation and support annual reviews.
• Reinforce staff workload forecasting practice and collect, analyze, and report on overall group utilization by office, discipline specialty, and level.
• Host lessons‑learned meetings, maintain a lessons‑learned database, and assist in enforcing the peer‑review culture.
• Identify, lead, and drive overall department initiatives (e.g., reviews, evaluations, new software, emerging technology investigation, department improvements).
• Organize and attend 2‑3 annual department leadership meetings (“Summits”), develop agendas, improve past meetings, and drive execution of initiatives and action plans.
• Serve as inter‑department liaison with Department Leadership team.

• Bachelor’s degree in business, training and development, architecture or engineering preferred.
• 2 years’ experience in engineering or project management a plus.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Familiarity with Deltek, Float, and Power BI a plus.
• Experience in engineering services and/or manufacturing industry; food and beverage experience is a plus.
• Excellent oral and written communication skills.
• Intellectual curiosity and a positive, can‑do, team‑oriented attitude.
• Strong problem‑solving, organizing, and time‑management skills.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

• Occasional travel to trade shows or department summits; annual travel requirement up to 10% of the year.

We plan, design, engineer, and build food plants for major brands across the country and the world. Since our founding 37 years ago, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Food isn’t one thing we do—it’s all we do.

Dennis Group offers competitive compensation packages commensurate with experience and provides comprehensive benefits including medical, dental, vision, life and disability insurance, paid time off with an open vacation policy, bonus, profit‑sharing, and retirement plans.

Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.