Preconstruction + Estimating Coordinator

TOCCI has an immediate opening for a Preconstruction + Estimating Coordinator

The Estimating Coordinator supports the Preconstruction, Estimating, and Planning teams by coordinating bid efforts, managing documentation, and maintaining key systems and data. This role ensures the preconstruction process runs efficiently from trade outreach through bid close while maintaining accuracy, organization, and consistency across all deliverables.

This is a full-time position located at our Woburn office and reports to the Director of New Business + Compliance. The position requires a self‑motivated, detail‑oriented, and dedicated individual with a sense of the constraints and opportunities related to Planning and Estimating.

Employment Type: Full-time

• Compile, organize, and log subcontractor/vendor quotes
• Support scope comparisons and alignment with bid documents
• Assist in assembling bid packages, bid tabs, and response binders
• Assist with quantity takeoffs, data entry, bid leveling, and cost analysis
• Support responses to trade partner and vendor questions
• Manage bid invitations and responses; assess trade coverage
• Populate Smart Bid with plans, specs, and addenda; issue updates
• Maintain and update subcontractor/vendor database
• Coordinate subcontractor outreach and distribution of bid documents

• Maintain weekly planning schedule in Build Rand and assign tasks
• Set up new projects (SharePoint folders, file structure, documentation)
• Order plans and coordinate document distribution
• Assist with preconstruction reports, RFIs, and meeting minutes`,