Development Events Manager

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Full-time Regular Headquarters, Lincoln, MA, US

20 days ago Requisition

Salary Range: $70,000.00 To $80,000.00 Annually

About Mass Audubon Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 160,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries.

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About This Position Mass Audubon’s Philanthropy Division is seeking a Development Events Manager. A key leader on the events and stewardship team, this position is responsible for helping conceive and implement the planning, production, execution, and attendee experience of both virtual and in-person statewide and regional development events to engage members, donors, prospects, and other guests, aligning with the overall philanthropic strategy and organizational priorities.

The Development Events Manager helps set the strategy for the overall events program and develops and implements standardized event systems and toolkits for the centralized team and development colleagues at sanctuaries across Massachusetts.

Application Instructions
Please submit a resume and cover letter with your ADP application.

Responsibilities

• Help develop a suite of standardized event systems, templates, and toolkits for implementation of in-person and virtual development-related events across Mass Audubon
• Conceive, in partnership with colleagues, creative, engaging, and successful events to cultivate and steward high-level donors and prospects
• Execute well run events: create detailed event timelines, coordinate all event logistics from guest lists to project schedules (pertaining to venues, caterers, photographers, transportation, etc.), to post attendee event follow-up
• Hire, negotiate with, and direct appropriate vendors (i.e., caterers, printers, audio/visual and lighting, florists, photographers, etc.)
• Develop and maintain accurate budgets, track, and monitor contracts for vendors, and initiate timely payments
• Utilize the CRM to pull lists, track, report, maintain, and update data related to event attendees, helping improve systems to align with best practices and create efficiency while maintaining data integrity
• Help develop standards and templates for marketing and communications materials for statewide implementation
• Collaborate with marketing and communications on design and copy for electronic and print collateral (e.g., save the dates, invitations, menu cards, programs) and create professional event landing sites, registration pages, attendee communications, and surveys
• Create and disseminate standardized event briefings, registration and attendance reporting, production schedules, and other relevant documents to key stakeholders and colleagues
• Communicate event details with guests via phone and e-mail prior to and after the event serving as point of contact
• Prepare event related materials from registration lists, nametags, place cards, seating assignments, meeting materials and other collateral that organize guests’ attendance at an event
• Execute virtual events via Microsoft S Teams, Zoom, and other platforms as needed
• Provide onsite event support from setup to registration management, guest services and vendor management to event breakdown
• Deliver exceptional customer service and hospitality to event guests
• Special projects as assigned

Qualifications At Mass Audubon, our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they…