Acc Payable Coordinator

Provides financial and administrative support to the Finance Department, including accounts payable processing, vendor management, contract billing support, audit preparation, and maintenance of financial records

Reports to: Director of Finance

• Minimum of two years of progressively responsible experience in administrative support and coordination within a fast-paced environment
• Associate degree in Accounting, Finance, Business Administration, or related field preferred Equivalent experience may be substituted
• Accounting software experience (Blackbaud a plus)
• Ability to multi-task and work independently
• Must be detail-oriented and organized
• Ability to communicate with co-workers, management, funding sources, and others in a timely, courteous, and professional manner
• Ability to establish and maintain effective cross-functional working relationships with staff and leadership
• Demonstrates professionalism, reliability, and strong interpersonal skills
• Experience in healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred

Principal

Responsibilities and Duties:

• Process accounts payable invoices, including verification of approvals, coding, and supporting documentation
• Enter invoices accurately into the accounting system and ensure timely payment processing
• Prepare and process check runs, ACH payments, and electronic payments
• Maintain vendor files, including W-9 forms and updated contact information
• Respond to vendor inquiries and resolve invoice or payment discrepancies in a timely manner
• Reconcile vendor statements and assist with monthly accounts payable reconciliations
• Assist with month-end and year-end closing activities related to accounts payable
• Support annual financial audits by preparing requested documentation and reports
• Maintain organized financial records and electronic filing systems in accordance with organizational policies and retention requirements
• Ensure compliance with organizational policies, grant requirements, and internal controls
• Collaborate with department managers regarding invoice approvals and purchasing questions
• Assist with preparation and distribution of annual 1099 forms
• Perform other related duties as assigned by the Director of Finance

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer

Occasional extended hours may be required during budgets, audits, month-end close, or year-end close

Salary Range: $45k-$60k

Equal Opportunity Employer
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