Surgery Program Administrator R41399

Req#: R41399
Category(s): Education, Employee Training Full Time / Part Time: Full-Time Shift: First

Note:

The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range.

Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum – Midpoint – Maximum

$24.76 – $28.46 – $33.66

Location:

Baystate Medical Center;
Springfield MA;
Onsite

Schedule:

Monday-Friday;
Dayshift; 8a-5p

Under the direction of the Program Director, the GME Program Administrator supports the graduate medical education program by managing the day-to-day operations by ensuring compliance with ACGME requirements and hospital regulations, to include record/report completion and performance evaluations. Responsible for the efficient and effective supervision of the Residency/Fellowship Program as outlined in the ACGME (Accreditation Council for Graduate Medical Education) Common, Program and Institutional Requirements.

Serves as liaison between residents/fellows, Program Director and Associate Program Directors, faculty and other hospital departments. Ensures that recruitment, orientation, scheduling and credentialing processes are successfully implemented. Assists Program Director(s) with individual resident compliance in academic requirements and hospital regulations. Maintains records/reports and ensures completion of entire evaluation system to include, performance evaluations. Collaborates with Program Director(s) in the development of training programs for residents, fellows, and faculty on all issues related to residency education.

Assists faculty with planning and organization of conferences, retreats, symposia, and independently manages special projects as required. Seeks information from program director and key clinical faculty and updates website.

Serves as a resource for residents/fellows by providing leadership and direction to facilitate professional and personal development. These transitions can include, but are not limited to cultural issues, language barriers, and adapting to the rigors of GME training. Facilitates communication between residents/fellows, Program Director(s), key clinical faculty, and Department Chair. Builds trust & respect. Communicates regularly with Academic Affairs-Graduate Medical Education.

Has knowledge of organizational development sufficient to assist program leadership in the administration of an education program.

Possesses critical thinking skills along with strong written and oral communication skills. Have exceptional interpersonal skills and a positive professional demeanor. Requires strong, independent decision making and judgment skills.

• Recruitment, Credentialing;
  Contracts/Licenses/Visas: Partners with program director to establish recruitment policies and selection criteria. Independently screens candidates for interview using selection criteria. Continues to seek knowledge in the use of ERAS, using filters. Submits rank list to NRMP. Distributes, collects and tracks contracts, licenses, visas; submits to Academic Affairs with program director oversight.
• Residents Schedules/Duty
  
  Hours:
  
  Obtains and /or creates annual residents' schedules and enters into New Innovations. Runs monthly New Innovations reports on resident duty hours and reports any non-compliance discrepancies to program director. Attends New Innovations training/NI webinars training.
• Resident Fellow Curriculum/Conferences: Updates goals/ objectives; coordinates resident/fellow conferences, books meeting rooms, prepares conference calendar in New Innovations, and informs key stakeholders. Takes conference attendance in New Innovations.
• Residency Evaluation/Portfolio: Has basic knowledge of the various evaluation systems. Distributes monthly evaluations. Builds questionnaires & matches to appropriate residents/faculty/nurse, etc. Maintains resident's personal portfolio in New Innovations.
• Residents' Scholarly Activity/Faculty Research: Assist residents with research initiatives; collaborates with Program Director & residents in presentation of posters, publications, etc. prior to submission. Captures individual resident/faculty activity. Verifies that resident/fellow and faculty scholarly activity is recorded in Scholarly Pubs.org
• ACGME (Accreditation Council for Graduate Medical Education) Accreditation & Annual Reporting: Has knowledge of ACGME institutional, program specific and common requirements. Maintains ACGME Wed Ads data on a continuing basis. Assists Program Director in data collection, inputting information into annual national surveys (FREIDA, GME & Specialty Board-if applicable) and completion o
• Medical…