Data Specialist and PowerSchool Administrator

Job Opportunity:
Data Specialist and Power School Administrator

Location:

Sharon Public Schools

Work Year: 12-Month Schedule

Reports To:

Technology Directors for the District

The Data Specialist and Power School Administrator plays a pivotal role in managing, analyzing, and securing the district's student information data systems. This position oversees critical state and federal compliance reporting, orchestrates essential in-house academic reporting cycles, manages core educational applications, and collaborates across departments to ensure absolute data integrity and data-driven decision-making.

• State Submissions: Coordinate and report all required data submissions to the Massachusetts Department of Elementary and Secondary Education (DESE), including SIMS, SSDR, SCS, and EPIMS
  .
• Federal Submissions: Direct annual federal reporting mandates, notably the Civil Rights Data Collection (CRDC).
• Specialized External Reporting: Manage enrollment, budget, and Special Education (SPED) reports for NESDEC
  , alongside tracking Homeless and Foster Care enrollments, and compiling the School Attending Children roster.
• Liaison Duties: Act as the primary district liaison to the DESE Information Management Systems field representative, ensuring compliance with all state and federal regulations.

• Power School & Scheduling: Oversee database operations, application system life cycles (from kickoff meetings to active production), and support Middle and High School administrators with master scheduling via Power Scheduler
  .
• Academic Cycle Management: Generate report cards, progress reports, and associated metrics on predetermined district schedules.
• ESPED Integration: Manage account roles/permissions within ESPED, handle data extractions, and securely reload SPED datasets back into Power School.
• Operational Routines: Execute comprehensive system routines for both the Beginning of the Year (BOY) and End of the Year (EOY) data transitions.
• Database Infrastructure: Secure regular system backups of the central office and student databases while ensuring fluid data flow across separate district networks.
• Parent Communications: Supporting parents/Guardians with students and parent accounts in Powerschool,Schoology and maintaining the parent portal.

• Maintain ongoing internal reports including Attendance, Grades, World Language tracks, and Absence tracking for Human Resources.
• Generate targeted tracking reports for vulnerable student sets, such as failed students (grades D and below).
• Compile data for prestigious distinctions, including National Honor Society eligibility.
• Oversee logistical administrative support tasks, such as generating the physical labels/envelopes for Kindergarten Enrollment and School Attending Children mailings.
• Ability to merge spreadsheet data from multiple sources including Mail Merge projects.

• Academic Analysis: Utilize software to analyze academic achievement data; collaborate closely with the Superintendent, Director of Curriculum & Instruction, and instructional leaders to deep-dive into student test results.
• Stakeholder Reporting: Design informative data packages and instructional guides to aid counselors, teachers, and administrators in interpreting data to boost classroom outcomes.
• Strategic Studies: Construct research models assessing community, fiscal, and staffing f