Development and Communications Coordinator

Job Description William J. Gould Associates, Inc. Development & Communications Coordinator –Grade 8 Exempt

The Development & Communications Coordinator is a dynamic role that can manage and prioritize the details of donation administration, alongside event management, and inspiring stakeholder communications. Collaborative and self-motivated, this position reports to the Director of Philanthropy and has responsibilities that help ensure that the wider Gould Farm community’s resources are welcomed and well stewarded.

• Administer and manage all aspects of the donor database.
• Perform donor information and gift data entry; donor solicitation and acknowledgments, multi-year pledge payments, in-kind donations, and reminders, maintaining ethical fundraising standards and accountabilities
• Develop and maintain effective systems for tracking and monitoring donations according to accounting protocols and audit requirements.
• Prepare gift acknowledgment letters and mailings with consistency and accuracy
• Reconcile development gift records with the Finance Department.
• Use the database to track donor stewardship, donor info, moves management tracking, and prospect research (Donor Search) for major gifts prospect identification;
• Prepare regular fundraising status reports and dashboards for staff and Board Committees.

• Support the annual fundraising strategy and implementation schedule to help raise $500,000+ annually in new and renewed giving for the Community Fund
• Collaborate on ongoing, current, and prospective donor stewardship plans to include tailored cultivation events, scheduled communications, and grant application and reporting support or targeted communications for campaign or capital fundraising.
• Coordinate stewardship events and campus tours, including developing mailing lists, invitations, event logistics, RSVPs, follow-up, and data management.

• Coordinate and project manage communications in collaboration with key staff (ie, Development, Admissions, Outreach, Human Resources, and Program staff).
• Support the material development, like brochures and rack cards, as needed
• Maintain brand integrity across all platforms, both internally and externally.
• Project manage the creation of content (digital, video, audio, and print) for the blog and social media.
• Track engagement across various platforms to make data-driven decisions.
• Oversee maintenance of website and social media presence.
• Prepare in-house, or work with a graphic designer and printer on printing and distribution of all fundraising materials—in print and electronically.
• Work with the Director of Philanthropy and the Outreach Director on message themes for all publications based on the targeted audience (annual or capital fundraising for facilities or endowment);
  Print newsletters twice annually, and two annual appeals in addition to the campaign fundraising.

• Plan and conduct the Farm’s signature annual fundraising event 5K to engage a broad audience, new supporters, steward neighbors, and underwriters, and raise $50,000+ annually.
• Develop the event planning schedule, themes, fundraising goals, vendor relationships, and expense budget.
• Identify and solicit current and potential sponsor prospects, as well as new and renewed participants and their support networks.
• Manage the registration through the peer-to-peer fundraising database, marketing materials, and cultivation with the volunteer event hospitality and outreach team.
• Coordinate and organize the day of the event logistics, including set-up, volunteers, program, and clean-up.

• At least 2 years of experience in development, marketing, customer relations or related experience.
• Ability to maintain a high level of confidentiality;
• Strong verbal and writing skills and the ability to communicate professionally and effectively, both internally and externally;
• Strong organizational skills and a high level of attention to detail
• Comfortable with learning new systems/technology.
• Previous experience working with Google Suite and Donor Perfect donor/member database,…