Fleet Coordinator

We are seeking a detail-driven and proactive FLEET COORDINATOR to play a critical role in ensuring our fleet operates at optimal availability, cost-efficiency, and full regulatory compliance.

This role is responsible for the effective planning, tracking, and maintenance of vehicles, while supervising the fleet team and enforcing standards that minimise downtime, risk, and operational disruption.

Join THE WOODFORD GROUP , a proudly South African mobility company established in 1991 in Durban. What began as a car rental business has grown into a leading provider of end-to-end mobility solutions, including short-term car hire, long-term vehicle leasing, and vehicle sales and trade options across our network of various branches nationwide.

FLEET COORDINATOR to be based in Springfield, Durban

Join a vibrant and forward-thinking team, where innovation and exceptional customer service drive everything we do.

As part of our team, you’ll:

• Make a difference: Contribute to a company that leads the market and values the impact of every team member.
• Grow your career: Take advantage of opportunities to develop your skills and advance in a supportive environment.
• Collaborate and innovate: Be part of a collaborative culture that values fresh ideas and teamwork.

Your contributions matter, and your growth is our priority.

Join us and be part of something extraordinary!

ACCURACY

You are able to work in a highly detailed and orderly manner, consistently double-checking fleet records, licensing documentation, maintenance logs, and reports to ensure information is correct and reliable. You prevent errors before they occur and understand that inaccurate data can lead to compliance risks, financial loss, or operational disruption.

PLANNING

You are able to plan ahead, prioritise effectively, and organise multiple fleet activities s includes scheduling vehicle maintenance, managing licensing renewals, coordinating vehicle allocations, and anticipating operational demands to ensure fleet availability and minimal downtime.

DEVOTION TO QUALITY

You consistently uphold high standards and do not cut corners. You ensure vehicles are roadworthy, compliant, and maintained to a high standard, recognising that quality maintenance directly reduces breakdowns, incidents, and long-term costs.

DUTIFULNESS

You take responsibility for seeing tasks through from start to finish and honour commitments, deadlines, and procedures. You reliably follow fleet policies, compliance requirements, and operational processes, even when under pressure or when tasks are repetitive or inconvenient.

STRESS RESISTANCE

You are able to remain calm, focused, and effective when dealing with breakdowns, urgent operational issues, competing deadlines, or escalations. You manage pressure without becoming reactive, ensuring decisions and actions remain measured and consistent.

COOPERATION

You work effectively with others to achieve shared outcomes. You collaborate with workshops, service providers, drivers, and internal teams such as finance and operations, communicating clearly and constructively to ensure fleet issues are resolved efficiently.

RESULTS-ORIENTATED

You are focused on achieving clear outcomes rather than simply completing tasks. You take ownership of fleet availability, cost control, compliance targets, and downtime reduction, and you persist until issues are resolved and objectives are met.

DIRECTING

You are comfortable taking charge in an operational environment. You give clear instructions, set expectations, monitor execution, and ensure fleet team members follow procedures and standards. You address non-compliance promptly and elevate issues when required.

NON-NEGOTIABLE REQUIREMENTS:

A minimum of 3 years’ experience in fleet, logistics, or automotive operations, preferably within a car rental or multi-branch environment

Computer literate, with working proficiency in Microsoft Excel and experience using fleet management systems for tracking vehicles, costs, and compliance

WILL ALSO COUNT IN YOUR FAVOUR IF YOU HAVE:

• A Diploma or relevant qualification in logistics,…