Accounting Technician, West Plains

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Performs appropriate bookkeeping/cashiering/purchasing functions in the preparation, classification, coding, recording, and/or processing a variety of accounting documents by examining invoices, travel expense claims, vouchers, and purchase orders, prior to the payment , the purchase of goods/services, or the recording of cash receipts to determine the propriety of the expenditure or receipt of cash; checking mathematical extensions on invoices or "money received" forms;

comparing invoice prices to purchase order or contract prices; comparing units invoiced to units received; charging the appropriate account; recording the cash received in the appropriate account; forwarding the necessary information and documents for billing, payment , disbursement of funds to the proper individual; or distribution of various purchasing documents to the appropriate department, vendor or agency.

2. Prepares and maintains records reflecting acquisition cost, location, physical description, purchase date, depreciation charges, book value, and other pertinent data on plant and equipment items by receiving and assembling data regarding those acquisitions and maintaining a complete and timely filing system.

3. Expedites purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased by the University and recording the information received on the purchase order.

4. Maintains a general ledger, specialized ledgers, and/or various subsidiary ledgers according to an approved chart of accounts by posting entries, making adjusting entries, performing the daily computer entry functions associated with those ledgers, and preparing financial statements from those ledgers.

5. Processes payments from students, faculty, staff, or customers for fees, merchandise, or services by receiving cash, check, or credit card charges, verifying the payee and that the amount rendered covers the amount owed, entering payment into the database or operating the cash register, obtaining any required signatures, and returning the correct change (if any) and receipt.

6. Provides check-cashing services to student, faculty, staff, and customers by receiving personal checks and verifying the information contained on them, debiting the cash drawer, and disbursing the correct amount to the customer.

7. Ensures the security of University funds by assuming custody and full responsibility for operating cash and receipts, performing standard accountability functions at the completion of work period, and completing required cashier reports and/or forms.

8. Assists with departmental administration by performing general clerical functions including maintaining files, sorting records and proofreading documents, preparing standardized forms or form letters, composing basic correspondence, operating standard office equipment, processing incoming or outgoing correspondence, verifying appropriate signatures and authorizations, assigning and verifying coding, preparing, editing, and maintaining a variety of online, imaged, and paper records of transactions, auditing financial records kept in other departments, such as supporting documentation for P-Card purchases, and preparing spreadsheets as needed.

9. Promotes a positive and professional image of the department by being knowledgeable about various federal and state regulations, University policies and procedures, and departmental policies and procedures, answering questions asked by students, faculty, staff, parents, vendors, or others doing business with the department or University, and referring questions or issues beyond the scope of the job to an appropriate administrator.

10. Provide customer service by explaining bills, charges, contracts, etc. to clients, customers, parent, or patients within the guidelines of HIPAA or FERPA, explaining University policies, and resolving problems or referring them to higher authority for resolution.

11. Assists with the development of a competent staff when directed to do so by training, orienting, or providing guidance to new or re-assigned employees regarding departmental policies and procedures, unique and specific Accounting Technician duties, and the operation of appropriate equipment and computer software.

12. Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.

13. Contributes to the overall success of the Business Office by performing other essential duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor and appropriate levels of confidentiality, and providing excellent customer service.

West Plains Business Office