Accounts Payable Specialist

Position Title:

Accounts Payable Specialist
Wage: $20.00-$25.00/hour

Shift: 1st

Hours:

8:00am-5:00pm Monday-Friday, Overtime as needed

Are you an experienced Accounts Payable professional who thrives in a fast-paced environment? We're looking for a detail-oriented individual with 3+ years of high-volume AP experience to join a growing team in Springfield, MO. In this role, you'll be responsible for processing invoices, preparing payments, reconciling discrepancies, communicating with vendors, and helping keep our accounting operations running smoothly. If you enjoy problem-solving, staying organized, and working with a collaborative team in a professional office environment, we'd love to hear from you!

• Sort, date stamp, and file all incoming AP paperwork including both hard copy received and emails
• Obtain appropriate approvals for AP invoices per policy
• Process and properly code all invoices according to chart of accounts, reviewing for accuracy and attaching all matching receiving/approval documentation
• Research and resolve invoice discrepancies and issues with appropriate department or vendor
• Prepare and perform AP check runs from approved list
• Print AP checks for mailing and process electronic vendor payments as approved
• Maintain AP Paid Files
• Maintain AP prepaid account weekly and finalize before month-end
• Correspond with vendors and respond to all inquiries in a timely manner
• Prepare key performance indicators (KPIs) as required
• Process petty cash requests
• Prepare annual 1099 reports
• Complete daily AR cash log daily
• Maintain ‘Received but Not Invoiced’ report and resolve discrepancies
• Cross train in Accounts Receivable as back‑up Accounts Payable Specialist

• High school diploma
• 3+ years of Accounts Payable experience (large volume preferred)
• Must be able to frequently remain in a stationary position
• Operate in a professional office environment
• Constantly operate a computer and other office machinery, such as a calculator, copy machine, and printer
• Frequently communicate with other staff and vendors, and must be able to exchange accurate information in these situations
• Occasionally balance, stoop, kneel, crouch, or crawl
• Must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• Attention to detail
• Problem-solving/analysis
• Excellent data entry skills
• Knowledge of general accounting principles
• Effective verbal, listening, and written communication skills
• Ability to work independently or as a team member
• Customer/client focus
• Deadline focused/results driven

We are proud to be an equal opportunity employer.