Accounting Manager

Schroeder & Tremayne, Inc. is a fast-growing consumer products company with a strong presence in eCommerce and social commerce. We focus on delivering high-quality products and an exceptional customer experience that drives loyalty, repeat purchases, and positive reviews.

Accounting Manager is responsible for the day-to-day accounting operations of the company, including accounts payable, accounts receivable, month-end close, general ledger, fixed assets, banking, cash management, financial reporting, and internal controls. This position oversees the integrity of the Company's financial records while driving continuous improvement through automation, artificial intelligence (AI), and process optimization. The Accounting Manager partners closely with Sales, Customer Service, Operations, and Executive Management to improve cash flow, reduce manual processes, strengthen financial controls, and support the Company's continued growth.

• Oversee the full-cycle accounts payable process, including invoice review, coding, approvals, and payment processing.
• Ensure timely and accurate processing of vendor invoices and employee expense reimbursements.
• Maintain vendor records and resolve discrepancies with vendors and internal departments.
• Monitor AP aging reports and assist with cash flow planning.
• 1099 preparation and year-end reporting requirements.
• Identify and implement process improvements within the AP function.

• Responsible for the overall accounts receivable function.
• Oversee customer invoicing and ensure timely and accurate billing.
• Supervise daily cash application and customer payment posting.
• Monitor accounts receivable aging and collection performance.
• Partner with Sales to resolve customer disputes, deductions, and chargebacks.
• Review customer credit limits and recommend changes based on payment history and financial risk.
• Monitor customer credit exposure and recommend account holds when appropriate.
• Reduce DSO (Days Sales Outstanding) while maintaining strong customer relationships.
• Analyze bad debt exposure and recommend reserve adjustments.
• Develop weekly and monthly AR performance reports for management.
• Continuously improve AR processes through automation, electronic invoicing, customer portals, AI-assisted cash application, and workflow improvements.

• Prepare and post journal entries in accordance with GAAP and company policies.
• Assist in coordinating and executing monthly, quarterly, and year-end close activities.
• Ensure timely completion of assigned close tasks and reporting deadlines.
• Analyze financial results and investigate variances.

• Prepare and maintain monthly balance sheet account reconciliations.
• Investigate and resolve discrepancies, unreconciled items, and unusual transactions.
• Ensure reconciliation documentation is complete, accurate, and audit-ready.
• Assist with audit requests as needed.

• Maintain fixed asset records and depreciation schedules.
• Record capital asset additions, disposals, transfers, and retirements.
• Reconcile fixed asset subsidiary ledger to the general ledger.
• Ensure compliance with capitalization policies and accounting standards.

• Perform daily bank account reconciliations and cash activity monitoring.
• Record daily cash transactions and ensure proper posting to the general ledger.
• Coordinate wire transfers, ACH payments, and banking transactions.
• Maintain relationships with banking partners and resolve banking issues promptly.

• Support implementation and maintenance of internal controls.
• Prepare monthly financial statements and supporting schedules.
• Assist the CFO with annual budgets, forecasts, and financial analysis.
• Develop dashboards and KPI reporting for management.
• Document and improve accounting procedures.
• Assist with annual audits, tax filings, and other regulatory reporting requirements.
• Participate in process improvement initiatives and system enhancements.
• Perform additional accounting and finance duties as assigned.

• Lead initiatives to automate accounting processes through AI, OCR, workflow automation, and ERP enhancements.
• Evaluate emerging accounting technologies that improve productivity and accuracy.
• Reduce manual data entry through automation.
• Develop electronic workflows and approvals.
• Improve reporting through Power BI or similar business intelligence tools.
• Standardize accounting procedures and documentation.

Month-End Close Completed within 5 business days

Financial Statements Issued accurately and on schedule

AP Vendor payments made timely with discounts

captured when available

AR DSO maintained within target

Collections Past-due balances actively managed

Cash Forecasting Daily cash position accurate

Reconciliations Completed monthly with no outstanding

unreconciled items

Audit Clean annual audit with minimal…