Office Assistant

Kinetic is looking for a friendly, organized, and detail-oriented Office Assistant to be the first point of contact for our office. In this role, you'll support the People + Purpose team with daily front desk responsibilities, greet guests, manage incoming calls, and assist with various office and administrative tasks to help keep things running smoothly. If you enjoy creating a welcoming environment and keeping things organized behind the scenes, we’d love to meet you!

Note: We’re all human here and totally get that some folks want to see salary, benefits, and perks right away. If that’s you, feel free to scroll to the bottom of this job description to check those out and then come back up when you're ready to learn more about the work itself.

Who You Are:

• A responsible individual who takes ownership of projects and processes.
• Detail-oriented and impeccably organized with a results-driven mindset.
• An enthusiastic conversationalist with professional & engaging phone etiquette.
• A person who possesses exceptional drive, commitment, and initiative.
• A strong time manager with the ability to switch gears in a fast-paced environment and problem solve independently.
• Professional in both appearance and demeanor.

What You'll Do:

• Greet all visitors with professionalism and warmth.
• Offer beverages and guide visitors to the appropriate waiting areas or meeting rooms.
• Prepare fresh coffee each morning and ensure water is available for guests.
• Maintain overall office cleanliness and readiness for guests.
• Conduct daily walkthroughs to ensure common areas are tidy and well-stocked.
• Check and restock kitchen supplies daily, including coffee, condiments, cups, utensils, and other disposable items.
• Perform bi-weekly fridge clean-outs to keep shared refrigerators clean and organized.
• Restock both mini-fridges with bottled water regularly.
• Inspect and tidy restrooms each morning.
• Restock toilet paper and paper towels as needed.
• Collect, sort, and distribute incoming mail and packages daily.
• Make regular bank runs and outgoing mail shipments, including plans and documents.
• Check the office printer each morning to ensure it’s stocked with paper and that extra paper is available nearby.
• Answer all incoming calls promptly and courteously.
• Transfer calls to the appropriate team members and relay messages accurately.
• Provide support with phone systems as needed.
• Maintain a clean and organized front desk area.
• Assist with setting up lunch and refreshments for Lunch + Learns and other meetings.
• Support internal event or meeting prep as needed.
• Handle general administrative duties such as filing, answering phone calls, and managing correspondence.
• Please note:
  
  We may alter any or all the above from time to time to further align with Kinetic goals and culture.

What You Bring:

• High school diploma or equivalent required; associate’s or bachelor’s degree in business or a related field preferred.
• Strong experience in administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Why Join the Krew:

Our Vision:

Kinetic Design + Development is pushing the limits of traditional architectural practice. With a focus on forward motion in technology and design principles, we're dedicated to bringing energy and innovation to each and every project and client. Kinetic is dedicated to helping clients navigate the adventure of development with ease and energy that moves them forward.

Who We Are:

People are our purpose. Kinetic was created with the idea that people – both our staff and clients – should be above everything else. The firm puts this principle in motion in work-life balance for employees and emphasis on truly getting to know our clients so we can better understand their dreams, goals, and ideas.

• FLEX FRIDAYS - Our standard workweek is Monday through Thursday. Need to shift a day for life stuff? No problem! Swap a weekday with Friday if/when needed.
• Flexible working arrangements
• Opportunities for internal advancement and career development
• Relaxed office environment with “smart casual” dress code
• Monthly company sponsored events (Check out our socials for pics!)
• Monday Morning Breakfasts
• Frequent Lunches
• PTO & paid company holidays (Including the…