Administrative Assistant

Employment Type: Part-Time (28 hours/week)

Schedule: Monday–Thursday, 9:30 a.m. – 5:30 p.m.

Pay Range: $16–$18 per hour

Reports To: Campus Leadership Team

• Staff the front desk during scheduled hours, serving as the first point of contact for students, faculty, staff, and visitors
• Greet and direct students to appropriate staff members and offices
• Answer and route incoming phone calls with professionalism and discretion
• Maintain a welcoming, organized, and professional front-of-house environment
• Assist students with routine questions or concerns and elevate issues appropriately

• Greet prospective students upon arrival and notify admissions staff
• Provide campus tours as needed, accurately representing Wellspring programs, culture, and expectations
• Support admissions operations during peak enrollment periods

• Complete daily administrative tasks to ensure student clinic reports, receipts, and required documentation are submitted to the corporate office in a timely manner
• Assist with new student start preparation, including document preparation, organization, and coordination with campus teams
• Support document digitization, record organization, and file management processes
• Print and mail transcripts and diplomas at the request of campus management
• Provide general administrative support to Campus Leadership as assigned

• Support daily operations of the campus bookstore, including sales transactions, inventory organization, and basic merchandising
• Serve as Chair of the Student Activities Committee, assisting in planning, coordinating, and promoting student engagement activities and events
• Collaborate with staff to support campus culture initiatives, student recognition, and community‑building efforts

• Model professionalism, confidentiality, and ethical behavior in alignment with Wellspring policies
• Contribute ideas for improving front‑office workflows, student experience, and campus operations
• Maintain accurate records and exercise sound judgment when handling sensitive student information
• Support a positive, student‑centered learning environment that reflects Wellspring’s mission and values

• High school diploma or equivalent required
• Must be 18 years of age or older
• Strong computer literacy is required; candidates without demonstrated computer proficiency will not be considered
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Ability to learn and navigate student information systems and internal databases
• Excellent interpersonal, communication, and organizational skills

• Experience in higher education administration, career education, or academic office environments
• Background in customer service, front‑desk operations, or sales
• Proficiency in Canva for basic design, signage, or campus communications (preferred but not required)
• Experience supporting student engagement initiatives or campus events

• Professional presence and customer‑service orientation
• Strong attention to detail and time management
• Ability to manage competing priorities in a fast‑paced environment
• Collaborative mindset with the ability to work independently
• Commitment to supporting student success and campus culture