Executive Assistant to Art Museum Director

The Art Museum with the City of Springfield is looking for an Executive Assistant to the Art Museum Director. The Springfield Art Museum believes art is for everyone. We provide enrichment learning opportunities for all ages and abilities through opportunities such as school programs, community outreach programs, youth and adult classes, and artist programs and exhibitions.

Through community partnerships we are pleased to provide programs such as 5th Grade Programs with Springfield Public Schools, Art is Everywhere Outreach Programs, and the All School Exhibition that encourage engagement and connection with the Springfield Art Museum.  to learn more about the Art Museum.

• Provide a high level of executive administrative support to the Director of the Art Museum.
• Handles sensitive, confidential and complex administrative items on behalf of the Director
• Coordinates department financial processing and budget monitoring.
• Prepares a variety of correspondence and reports.
• Coordinate activities for the Art Museum Board.
• Personal contact with representatives of other departments, agencies, and outside consultants

• Experience coordinating responsible and complex administrative support functions.
• Strong verbal and written communication skills.
• Excellent planning and organization demonstrated abilities.
• Demonstrated experience using professional interpersonal skills.
• Ability to maintain a high level of confidentiality and utilize good discernment and decision-making.

• Teamwork:
  Our team is collaborative, supportive, and diverse!
• Impact:
  This role makes a difference every day through supporting the Director as well as other Team members.
• Benefits:
  Pension & health insurance provided at no cost to the employee, plus generous leave time, a wellness program, and more!
• Professional Development:
  We want our employees to grow through training, conferences, tuition reimbursement, and more.

• At least three years of responsible administrative office work.

• Experience with financial management software such as Oracle, Quick Books, or similar systems.

• Certified Administrative Professional (CAP) is desirable. Obtain Notary certification within the probationary period. Possess a valid driver’s license and provide own vehicle for on-the-job transportation purposes.

For more information on essential functions and other requirements, please see the job description.

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified applicants will receive consideration for employment. Individuals with disabilities who believe they will need an accommodation to undergo any part of the interview, examination, or pre-employment process, should request a reasonable accommodation in accordance with the Americans with Disabilities Act prior to the testing or appointment.

Requests should be requested by contacting City of Springfield Human Resources by phone, , or in person at the Municipal Busch Building, 840 Boonville Ave. Springfield, MO 65802. Proof of United States Citizenship/Authorization to Work in the United States as established by the Immigration Reform Act of 1986 is a condition of employment. We are committed to a drug-free workplace.

Pre-employment drug testing is required. All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation. Find out more about City of Springfield employee benefits through the following link: https://(Use the "Apply for this Job" box below)./Benefits

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