Executive Assistant to Human Resources Director

The City of Springfield is looking for a confident executive administrative professional to serve as the Executive Assistant to the Human Resources Director.

The Executive Assistant to the Human Resources Director will perform advanced level, complex and confidential administrative support work while providing direct and high-level support to the Director of Human Resources. This role is pivotal for the overall success of the Director and Human Resources department. The Executive Assistant fully manages the Director's calendar, coordinates Personnel Board activities, communicates and coordinates with various City departments, including the offices of the City Manager and City Attorney, prepares and executes highly confidential documents, and coordinates with the City Clerk on department records retention needs as well as the preparation of other documents.

The ideal candidate will have previous experience supporting an executive level manager, a demonstrated ability to complete tasks quickly and efficiently, as well as prior experience with financial reports and a general understanding of accounting procedures.

Due to the nature of the role, the ideal candidate will have a commitment to confidentiality, exhibit a strong attention to detail, excellent verbal and written communication skills, an ability to exhibit confidence when speaking with senior and executive level leadership, and a strong proficiency with Microsoft Office and HRIS or similar systems.

• Provide a high level of executive administrative support to the Director of Human Resources.
• Support a strategic leader with a demanding schedule and evolving priorities.
• Handle sensitive, confidential and complex administrative items on behalf of the Director.
• Coordinate department financial processing and budget monitoring.
• Prepare a variety of correspondence and reports.
• Coordinate activities for the Personnel Board.
• Maintain personal contact with representatives of other departments, agencies, and outside consultants.
• Strategize and problem-solve collaboratively.

• Experience coordinating responsible and complex administrative support functions.
• Strong verbal and written communication skills.
• Excellent planning and organization demonstrated abilities.
• Demonstrate confidence in using professional interpersonal skills.
• Ability to maintain a high level of confidentiality and utilize good discernment and decision-making.

• Teamwork:
  Our HR team is collaborative, supportive, and diverse!
• Impact:
  This role makes a difference every day through supporting the Director as well as other HR Team members.
• Benefits:
  Pension & health insurance provided at no cost to the employee, plus generous leave time, a wellness program, and more!
• Professional Development:
  We want our employees to grow through training, conferences, tuition reimbursement, and more.

The Human Resources Department is committed to hiring, compensating, and developing the city's workforce to ensure its ability to serve the citizens by strategically partnering with other city departments. We are dedicated to the fair and equitable treatment of all individuals whether citizen, applicant or employee by providing support, advice or guidance in an ethical, courteous and timely manner.

• At least three years of responsible administrative office work experience is required.

• Previous experience supporting an executive level position.
• Financial/budget tracking is preferred.

• Obtain Notary certification within first year is a plus.
• Possess a valid driver's license and provide own vehicle for on-the-job transportation purposes.
• Certified Administrative Professional (CAP) is desirable.

For more information on essential functions and other requirements, please see the job description.

The City of Springfield promotes equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, status as a protected veteran, or status as a qualified individual with a disability, or other legally protected status. All qualified…