Elementary School Administrative Assistant, Lead - McGregor Elementary School

Elementary School Administrative Assistant—Lead

McGregor Elementary School, Springfield, Missouri.

Starting Date:
July 1, 2026.

Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

• Performs a variety of complex office and clerical work for administrators and staff, independently, including word processing, financial recordkeeping, scheduling, calendaring, and arranging meetings.
• Deals with non-routine matters requiring research, investigation, or analysis, and knowledge of departmental issues, addressing them appropriately.
• Exercises judgment and independent thinking relative to anticipating administrators’ and staff’s requirements, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
• Supervises, manages, schedules, trains, monitors, and provides coverage in the operations of the school’s main offices and its staff.
• Ensures that school office and related administrative activities are conducted in accordance with established policies and procedures.
• Processes time and attendance for the department/division as needed.
• Establishes office procedures and routines.
• Performs more difficult and complex office work independently.
• Receives and greets visitors, interacts professionally and courteously, providing exceptional service.
• Communicates effectively with staff, parents, students, and district patrons.
• Proficient in the operation of office equipment.
• Manages telephone systems, answering, screening, transferring, and responding to calls and inquiries.
• Coordinates schedules, events, and meetings.
• Maintains work area in good order with needed materials, information, and resources for visitors.
• Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient, and quality operations on an ongoing basis.
• Compiles and maintains current program information and materials to support day-to-day operational needs and provide reference information.
• Reconciles account balances for assigned budget categories, maintaining accurate account balances.
• Supports and enforces safety procedures for the work area.
• Supports the operations of the school as directed by the supervisor.
• Performs general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
• Provides support for assigned administrative personnel.
• Manages and monitors leave requests and substitute teacher assignments.
• Processes confidential documents, records, and evaluations for staff and students.
• Maintains confidentiality as required by Board of Education policy and/or state or federal law.
• Participates in school security situations, including the local school crisis plan.
• Updates and maintains the emergency kit.
• Manages and updates the School Improvement Plan (SIP) allocations, Title 1 grants, as required.
• Knowledgeable and proficient in the operation and support of all district systems to support compliance with all state, federal, and local requirements.
• Provides guidance and direction to students on a variety of office-related issues during the school day.
• Manages financial transactions as appropriate.
• Obtains, confirms, and verifies student personal information, inputs data into appropriate district software, and notifies appropriate staff.
• Participates in meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of attendees.
• Performs other duties as assigned to ensure the efficient and effective function of the work unit.

Education and Experience

• High School Diploma or its equivalent.
• Minimum of three (4) years of job-related experience with increasing levels of responsibility.

Certificates, Licenses, and Other Special Requirements

• Must pass a Criminal Background Clearance with results satisfactory to the District.

Knowledge, Skills, and…