Office Administrative Assistant

We are seeking a highly organized, tech-savvy, and motivated Administrative Assistant to support our growing Farmers Insurance district and sales center operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping systems organized, and takes initiative without needing constant direction.

• The ideal candidate is detail‑oriented, dependable, and proactive with a positive attitude and strong administrative skills. While this is not primarily an insurance-focused role, the position plays a key part in supporting daily operations, sales support activities, lead management, invoicing, and administrative coordination.

• Provide administrative support to agency leadership and sales center operations.
• Manage and organize lead distribution from Cole’s directory.
• Create, track, and process invoices accurately and efficiently.
• Maintain spreadsheets, reports, and internal tracking systems using Excel.
• Assist with operational workflows and process organization.
• Leverage tools such as ChatGPT and other technology platforms to improve efficiency and productivity.
• Help maintain a smooth and organized office environment.
• Communicate professionally with team members and support staff as needed.
• Take ownership of assigned projects and complete tasks independently.

• Strong Excel and spreadsheet management skills.
• Highly organized with exceptional attention to detail.
• Self‑starter who can work independently and solve problems proactively.
• Positive attitude with a team‑oriented mindset.
• Strong technical and computer skills.
• Excellent time management and multitasking abilities.
• Professional communication skills.
• Previous administrative, executive assistant, or office support experience preferred.