Financial Administrative Assistant - Glendale

Financial Administrative Assistant - Glendale

Springfield Public Schools Glendale High School - Springfield, Missouri

Job Details

Job

Final date to receive applications:
Posted until filled

Posted:
May 19, 2026 5:00 AM (UTC)

Starting Date:
Immediately

Job Title:

Financial Administrative Assistant – Glendale (260 Days)

Department:
High School

Pay Grade: C160, C161, C162 or C163

FLSA Status:
Non-Exempt

Reports to:

Principal

Responsible for providing support to the educational process with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed and that a disbursement of funds is within proper and legal guidelines.

• Collect and safeguard funds from student events ensuring the accuracy and timely completion of transactions.
• Compile financial information providing required documentation and/or processing information.
• Maintain financial records related to student activities and/or events ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines.
• Monitor financial procedures with individuals responsible for site financial operations providing services within established guidelines.
• Independently process financial information updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Reconcile financials maintaining accurate account balances and ensuring compliance with established accounting practices.
• Request quotations from vendors, warehouse, and/or district office staff providing cost information, purchasing and securing items.
• Research discrepancies of financial information and/or documentation ensuring the accuracy and adhering to established procedures prior to processing.
• Perform complex program and/or department specific financial functions relative to usage, distribution, and accounting for significant financial resources received and utilized, including compliance, accountability and reporting to state, federal, and local entities.
• Assist auditors providing supporting documentation and/or information on internal process that is required for audit.
• Performs a variety of complex office and clerical work for administrators and staff, independently.
• Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc.
• Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately.
• Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
• Receive and greet visitors, interact professionally and courteously, providing exceptional service.
• Communicates effectively with staff parents, students and patrons of the district.
• Proficient in the operation of office equipment.
• Manages telephone systems, answering, screening, transferring and responding to calls and inquiries.
• Maintains work area in good order with needed materials, information and resource information for visitors.
• Ensures familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operation on an ongoing basis.
• Compiles and maintains materials and data to prepare and support program operations and improvements, including compliance with state, federal and local program requirements.
• Supports and enforces safety procedures for the work area.
• Supports the operations of the school as directed by the supervisor.
• Provides support for assigned administrative personnel.
• Processes confidential documents, records, and information for staff and students.
• Maintains confidentiality as required by Board of Education policy and/or state or federal law.
• Participates in unit meetings, training, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Performs general and program specific clerical functions supporting departmental activities.
• Independently prepares written materials and electronic financial information documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Performs other duties as required / assigned.

Education and Experience

• High School Diploma or its equivalent.
• Minimum of three (3) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District.

Knowledge, Skills, and Abilities

• Knowledge of…