Executive Administrative Coordinator​/Deputy City Clerk

POSITION SUMMARY

The Executive Administrative Assistant & Deputy City Clerk provides high-level administrative support to the City Manager and City Clerk’s office. Serving as a force multiplier and office coordinator, this position is a key point of contact for internal and external stakeholders. This role is also the first-line customer service representative for the City Manager’s Office.

This position is responsible for overseeing the daily administrative functions of the City Manager’s office while handling complex, high-level tasks such as conducting in-depth research, drafting reports and memoranda, preparing professional presentations, and distilling critical information to support decision-making. This position will also provide administrative support for the functions of the City Clerk’s office including records management, preparation of official documents, ensuring compliance with statutory requirements, and may act on behalf of the City Clerk in their absence, or as assigned.

Success in this role requires exceptional tact, discretion, and diplomacy, as well as initiative, sound independent judgment, and a comprehensive understanding of City operations and administrative procedures. This position’s classification is distinguished from other administrative roles by the scope and complexity of its responsibilities, requiring deep knowledge of City functions and the ability to operate with a high level of independence, discretion, and judgment on matters of substantial significance.

At the City of Webster Groves, we’re proud to invest in our people by offering a comprehensive and rewarding benefits package that goes far beyond a paycheck. From top-tier health and wellness programs to retirement savings plans, plus free access to our outstanding Parks and Recreation facilities and a variety of additional perks, we’re committed to supporting your well-being—both on and off the job.

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.