Administrative & Development Associate

CASA of St. Louis seeks a detail-oriented and highly organized individual to provide administrative, donor database, and operational support to the leadership team. This position plays a significant role in supporting donor stewardship, Board operations, and day-to-day administrative functions that help to advance CASA’s mission of advocating for children in foster care.

The Administrative & Development Associate will manage gift processing and acknowledgements, coordinate Board meeting materials, and provide administrative support to the CEO, CPO, and Director of Development & Communications.

This is a part-time position scheduled for approximately 24 hours per week.

• Accurately and in a timely manner enter and maintain all donor gifts and constituent records in the CRM (Donor Perfect)
• Generate donor acknowledgment letters, tax receipts, and related correspondence to assist with donor stewardship
• Prepare donor reports, mailing lists, and supporting documentation for fundraising activities and record keeping

• Provide administrative support to the leadership team, including document preparation, correspondence, and internal coordination
• Assist with special projects and operational tasks
• Support office administration and help ensure smooth daily operations.
• Assist with maintaining organizational records

• Prepare and assemble Board meeting packets and supporting materials
• Coordinate distribution and organization of meeting documents
• Support logistics for Board meetings and organizational events as needed
• Maintain organization’s electronic filing system

• Minimum of three years administrative/development experience working for a nonprofit organization
• Strong attention to detail and high level of accuracy
• Excellent organization and time management skills
• Ability to manage confidential information with professionalism and discretion
• Strong written and verbal communication skills
• Proficiency in Microsoft office, especially Excel, Word, and Outlook
• Experience with donor database management
• Ability to work independently and collaboratively in a mission-driven environment

• Commitment to the mission of supporting children and families involved in the foster care system
• Proficiency in development systems and operations
• Strong analytical skills
• Ability to prioritize multiple projects and meet deadlines.
• Flexible, dependable, and team-oriented approach to work

• Part-Time, non-exempt
• Approximately 24 hours per week, hybrid
• Some flexibility in scheduling may be available