Executive Administrative Assistant

Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

The Executive Administrative Assistant will provide high-level administrative and operational support to a senior executive, ensuring seamless day-to-day operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities effectively. You will act as a key partner, supporting both daily execution and broader initiatives in a fast-paced setting.

• Manage a complex and evolving calendar, including scheduling across multiple time zones
• Serve as a point of contact between executive leadership and internal/external stakeholders
• Prepare meeting materials, coordinate logistics, and ensure timely communication
• Organize agendas, presentations, and documentation for meetings
• Track action items and follow up on deliverables
• Coordinate travel arrangements and detailed itineraries
• Draft and edit communications on behalf of leadership
• Support ongoing projects by tracking timelines and deliverables
• Handle sensitive and confidential information with professionalism
• Provide additional administrative support as needed

• 5+ years of experience supporting senior executives in a fast-paced environment
• Strong organizational and time-management skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and common business tools
• Ability to work independently, anticipate needs, and take initiative
• Strong interpersonal skills and ability to interact with senior stakeholders