Academic Administrative Assistant II; Chemistry and Physics

Position: Academic Administrative Assistant II (Chemistry and Physics)
The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department's administrative activities and coordinates various administrative processes and projects in the department. The Academic Administrative Assistant II is generally the primary or lead administrative support position in an academic teaching department. This position provides the full-range of administrative support activities for an academic teaching department.

The Academic Administrative Assistant II may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.

This position will be equally shared between the Department of Chemistry and Department of Physics, Astronomy, and Materials Science.

Admin Support (45%) - Records keeping (grad lists, alumni info, general filing, etc.);
Record & publish meetings minutes (faculty meetings, advisory board);
Departmental forms (exit interviews, personnel evaluations, surveys, etc.);
Online database support (online hiring system, scholarship management, foundation accounts);
Student support (back-up for other AA);
Productivity tracking (faculty pubs & grants, including Digital Measures maintenance);
Departmental directories;
Back-up contact for department.

Events Planning (15%) - Awards Banquet (Apr);
Advisory Board Meetings (Fall/Spring; Oct/Apr);
Professional events (conferences, seminars).

Public Relations (35%) - Website maintenance/updates;
Poster preparation/maintenance;
Brochures (program guides, articulation agreements, general info, etc.);
Recruiting support (set-up/break-down, assist departmental recruiting coordinator)

Newsletters;
Media alerts (incl. updating CHM blog);
Twitter, Facebook, Digital Screen, Custom Merchandise design/ordering.

Other (5%) - Support for faculty and staff as time permits.

Chemistry and Biochemistry