Part-Time Student Records Assistant

otc is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. Otc applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations.

We are committed to understanding the needs of our students and employees and providing them with an experience that represents the otc cares culture.

ozarks technical community college is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Missouri tty user:711 for relay missouri services.

we appreciate your interest and desire to become a member of the otc team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to human resources at  or email jobs directly.

apply now job no: 495044 work type: springfield campus location: springfield, mo categories: academic affairs, part-time staff

department: registrar’s office

salary range: $15.30/hour flsa: nonexempt

schedule details: part-time, 19.5 hours per week. Hours are flexible.

the part-time student records assistant is responsible for maintaining, performing, and assisting with various tasks necessary in the day-to-day operations of the registrar’s office. The assistant recognizes and maintains confidentiality of student records and information.

• orders, prints, and prepares outgoing transcripts.
• monitors transcript processing portal and resolves action items.
• assists with student information requests.
• receives and processes e-mails.
• collects, sorts, and processes mail each day.
• scans and links documents to student accounts using the college’s document imaging software.
• enters student data into the college’s student information system with a high level of accuracy.
• conducts phone and email conversations with students and organizations regarding student records within the guidelines of ferpa.
• assists student affairs with student record cleanup and other tasks as assigned.
• exhibits exemplary attendance and punctuality.
• complies with college policies and procedures.
• performs other duties as assigned.
• performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

• high school diploma or ged.
• time management.
• strong oral and written communication skills.
• excellent listening, problem‑solving, and organizational skills with excellent attention to detail.
• ability to work well with others.
• ability to use information technology for professional productivity, including word processing, electronic communications, databases, spreadsheets, and presentations.

• working experience with confidential records.
• previous experience in an office setting.
• experience with colleague.
• working experience within a collegiate setting.

the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; use hands to finger/touch, handle, or feel; and talk or hear. The employee must be able to move around their area, and operate a computer as needed.

Specific vision abilities required by this job include close vision.

ozarks technical community college reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at‑will.”

the aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

advertised: 06 jul 2026 central daylight time applications close: 17 jul 2026 central daylight time