Administrative Assistant

Americo is hiring a full time Administrative Assistant to join our expanding team The hours for this position are Monday Friday 800 AM 500 PM on site at our Downtown Kansas City MO office location

The Administrative Assistant serves as support to a senior leader in our Operations department by managing calendars coordinating meetings and handling a variety of administrative functions

The ideal candidate is highly organized proactive capable of working independently and skilled at managing multiple priorities with professionalism and discretion

• Proactively manage and coordinate the leaders calendar schedule and meetings to maximize efficiency and productivity
• Serve as the primary point of contact for incoming calls inquiries and requests prioritizing communications and responding appropriately
• Coordinate meetings conference calls and departmental events including scheduling logistics agendas and supporting materials
• Arrange and manage business travel including flights accommodations itineraries and any necessary last minute adjustments as needed
• Prepare edit and distribute professional correspondence reports presentations and other communications for internal and external stakeholders
• Create and maintain spreadsheets documents presentations and other administrative materials to support departmental initiatives
• Organize and maintain departmental records files and documentation to ensure accuracy accessibility and efficiency
• Independently plan and coordinate departmental events meetings and team lunches
• Manage the expense reporting process for leader and direct reports including collecting and organizing receipts preparing and submitting expense reports monitoring approval workflows and ensuring timely reimbursement in compliance with company policies and procedures
• Assist with special projects purchasing activities and provide general administrative support as needed

• 5 years of experience in an administrative support role
• Strong calendar management experience
• Ability to successfully work autonomously
• Strong organization prioritization multitasking and time management skills
• Dependable punctual proactive professional and focused
• High degree of confidentiality and discretion
• Strong proficiency with Outlook Word Excel PowerPoint Teams and Share Point
• Ability to learn internal systems and use technology to improve efficiency and use AI tools effectively
• Able to interact professionally with a variety of stakeholders
• Experience supporting senior leaders or executive level stakeholders
• Positive energy and a can do attitude

Americo Were in this for life The roots of the Americo family of companies date back more than 100 years Americo is a life insurance and annuity company providing innovative products to our customers At Americo its the people who make things work so we hope you join us

Our competitive pay and robust bonus program offered to all associates will make you feel valued

We prepare you for success with a comprehensive paid training program Additionally our Talent Development team creates various development opportunities for associates at every stage of their careers

We value work life balance with our generous paid time off; you begin accruing hours every month and they increase with tenure All new hires earn over three weeks of paid time off annually plus 11 paid company holidays We also support new parents with a maternity and parental leave program along with paid STD and LTD

We are committed to your health and are pleased to offer flexible benefits designed to support you and your family with high quality coverage and meaningful company contributions Benefits include PPO and HDHP medical plan options with HSA and FSA eligibility along with dental and vision coverage Additionally we provide company paid life insurance disability coverage a confidential EAP a wellness program comprehensive health resources corporate fitness discounts and a 401k plan with employer matching

Americo offers a 401k with a company match We also have…