Administrative Assistant

Court Name/Organization Missouri Western Probation and Pretrial Services

Overview of the Position The U.S. Probation Office for the Western District of Missouri is accepting applications from qualified candidates for a full-time Administrative Assistant. This position is in the Probation Office and the duty station will be in Springfield, Missouri. This is a full-time position, and the person will be required to work Monday – Friday, 8 hours a day in the office and is not eligible for a flex, compressed or WAH schedule.

The Administrative Assistant provides office reception duties in accordance with internal policies and procedures and provides administrative support to probation officers in a wide range of areas, including preparing form documents and correspondence, conducting online record checks and creating and maintaining case files.

• Receptionist duties include answering the telephone and greeting office visitors
• Independently prepares documents essential to probation and supervised release and presentence investigations
• Prepares letters, memoranda, recurring reports and other forms
• Assists officers in performing investigations for own and other districts by initiating verification forms
• Scans and uploads documents into a database
• Assists officers in obtaining and verifying information for local and national investigations

The candidate must possess a minimum of two years of receptionist duties and legal/clerical experience. Knowledge and skill in the use of personal computers and software applications, including:

• Word, Excel, Outlook, Adobe Acrobat and Internet Explorer
• General knowledge of the criminal justice system and probation and parole procedures, sentencing guidelines and supervision process is highly desirable
• Proficient with proper grammar usage and ability to type and edit reports
• Must be organized, be able to meet and track deadlines
• Ability to communicate effectively (orally and in writing) to officers and those outside the court, without providing legal advice
• Ability to interact effectively and appropriately with others, providing customer service and resolving difficulties while complying with regulations, rules, and procedures
• Ability to work individually, as well as in a team environment

The following benefits are available for this position:

• 11 Paid Holidays each calendar year
• Annual and Sick Leave
• Insurance Plans:
  Health, Dental, Vision, Life, Long-Term Care, Long-Term Disability and Flexible Spending Accounts
• Thrift Savings Plan (401k) (with up to 5% employer matching contributions)

Selectee must pass a background check and be a U.S. citizen or meet Appropriations Act citizenship requirements for federal employment.

Court employees must adhere to all Judicial Conference regulations, must follow the policies outlined in the Guide to Judicial Policy, and are bound by the ethical standards established by the Chief Judge and the Code of Conduct for Judicial Employees. The U.S. District and Bankruptcy Courts and Probation and Pretrial Services Office are part of the federal judiciary.

The federal Judiciary is an Equal Employment Opportunity employer.