Court Manager

Job Location:

Missouri Circuit Courts

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

The 31st Judicial Circuit Court in Greene County is seeking a qualified applicant to serve as their Division Support Court Manager, an advanced leadership position responsible for overseeing the daily operational support of all division and court support functions. This position provides leadership, guidance, training, and operational oversight for nineteen or more division clerks and support staff while ensuring consistent court operations through staff scheduling, cross-training, quality assurance, and division coverage.

Success in this role requires the Court Manager to be proactive in building and maintaining strong working relationships with our Judges/Commissioners, division clerks and support staff, fellow court managers, the Circuit Clerk, and the Secretary to the Presiding Judge. The Court Manager must exercise sound judgment, discretion, and independent decision making in accordance with Missouri statutes, Supreme Court Rules, Court Operating Rule 7, and the local court rules and procedures.

Successful performance will depend on effectively fulfilling these responsibilities, along with the duties and expectations outlined throughout this announcement.

• Scheduling, Coverage, and Staff Management:
• Schedules and provides in-court and in-office coverage for Division Clerk absences.
• Ensures adequate coverage and staffing of divisions.
• Ensures Division Clerk tasks are addressed and completed during Division Clerk absences.
• Provides coverage and support for division overflow work when requested by division; this is in addition to coverage for absences.
• Routine monitoring of Division and Support Staff to ensure accurate and complete work performance. This relates to new clerks during training and for established staff when appropriate to do so.
• Oversight of staff; maintain accessibility and communication with Clerks for informal and formal status check-ins and support
• Training and Resources:
• Develops, maintains, and updates written resources and materials for needs of the types of courts — Circuit, Associate Circuit, and Family Court.
• Develops, maintains, and updates written resources and materials for Show Me Courts and OSCA procedures, including, but not limited to: comprehensive training notes; appropriate codes for different settings; docket entries; scheduling; suspending cases; and other functions under SMC.
• Creates and maintains a list of “critical” or important must dos (or must not to dos) for division specific cases (i.e., a short list of things that cannot be missed/ must be addressed, such as dockets being sent to jail, warrants, double checking jail list each day, re: civil TROs, checking casenet scheduled cases to ensure all entries made, etc.)
• Develops, maintains, and updates written resources and materials for other Division Clerk duties and responsibilities.
• This includes, but is not limited to, materials on processing of Orders/Judgments/Rulings; processing of Action Que/in-box.
• Examples include, que-ing entries for Clerk’s Office action; information on disbursement to different agencies (such as DMH contact list); notices to parties; mass resetting of case; and others.
• Identifies division/judge specific processes and procedures to facilitate support fill in during absence of Division Clerk and with new Division Clerk training, i.e., individual differences between courts. Provides written materials on same.
• Effectively trains new Division and Support Clerks (with written…