2026-2027 District Level Department Secretary I, Early Childhood (260 Days

District Level Department Secretary I, Early Childhood (260 Days)

Springfield Public Schools Arthur Mallory Early Childhood Center - Springfield, Missouri Open in Google Maps

This job is also posted in Springfield Public Schools (Springfield, MO)

Job : 5877476

Final date to receive applications: Posted until filled

Posted: Aug 10, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Title:
District Level Department Secretary I, Early Childhood (260 Days)

Department: Special Services

Pay Grade: C140

FLSA Status
:
Non-Exempt

Reports to: Coordinator III Early Childhood

GENERAL PURPOSE

Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator(s); conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

ding a wide variety of complex and confidential administrative and secretarial support to the assigned administrator(s); conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

ESSENTIAL JOB FUNCTIONS

• Performs a variety of complex office and clerical work for administrators and staff, independently. Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc.
• Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately.
• Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
• Work involves frequent contact with leaders and other organizations, requiring the exercise of professional judgment in arranging meetings and communicating matters to leaders, staff and third parties.
• Ensures that office support is available on a timely basis to assist staff, that adequate supplies are on hand, and that equipment is in good condition.
• Understands system wide, departmental and divisional organizations and applicable policies and procedures affecting departmental operations.
• Researches, compiles, creates and distributes reports to the director and staff or other stakeholders as directed.
• Initiates actions to keep supervisor and staff informed of department and school system operations.
• Answers inquiries regarding programs and services, explaining requirements and assisting callers in completing forms or other actions.
• Maintains office or department records for program and process actions including those regarding procurement and fiscal matters.
• Maintains confidentiality as required by Board of Education policy and/or state or federal law.
• Maintains office supplies, arranges for equipment service, and arranges for building service assistance as needed.
• Processes time and attendance for department/division as needed.
• Maintains and reconciles budget accounts for department/division.
• Receives and greets visitors, interact professionally and courteously, providing exceptional service.
• Communicates effectively with staff, parents, students, and patrons of the district.
• Manages telephone systems, answering, screening, transferrin, and responding to calls and inquiries.
• Coordinates events and meetings.
• Maintains an area in good order with needed materials, information, and resources.
• Maintains current facility and district information providing reference information.
• Participates in unit meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Supports and enforces building safety procedures.
• Supports the operations of the facility or department as directed by the supervisor.
• Performs general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
• Performs other duties as required / assigned.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: handling, hearing, manual dexterity, mental acuity, reaching, repetitive motion, speaking, talking,…