Coordinator of Academic Operations

otc is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. Otc applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations.

We are committed to understanding the needs of our students and employees and providing them with an experience that represents the otc cares culture.

ozarks technical community college is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Missouri tty user:711 for relay missouri services.

we appreciate your interest and desire to become a member of the otc team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to human resources at  or email jobs directly.

full-time employee benefits summary

job no: 495076

work type: springfield campus

location: springfield, mo

categories: academic affairs, full-time staff/administration

job title: coordinator of academic operations department: academic affairs

salary range: $45,000 - $51,000 flsa: exempt

immediate supervisor: director of curriculum and academic technology

schedule details: full-time/12-month position/peers

the coordinator of academic operations supports the academic affairs office by coordinating academic scheduling processes, manages day-to-day scheduling and syllabus operations, and supports the administration of related academic technology systems. This position works with academic departments and other college offices to maintain accurate scheduling and syllabus information, resolve operational issues, provide training and user support, and assist with system implementation and improvements.

The coordinator also manages faculty assignment letters, oversees final exam scheduling, coordinates assigned academic affairs projects, and supports reporting, website updates, and other departmental initiatives.

• manages day-to-day scheduling operations, including data review, system testing, user support, documentation, and issue resolution.
• coordinates the development and processing of academic schedules for springfield-based and online courses.
• coordinates the day-to-day administration of syllabus management systems and processes, including user access, templates, workflows, deadlines, reporting, and support, in collaboration with the director of assessment, otc online, academic departments, and faculty.
• reviews scheduling and system data for accuracy and works with appropriate departments to resolve discrepancies or refers issues involving broader system or policy decisions to the director.
• oversees final exam scheduling and related system updates.
• assists the director with the administration and maintenance of academic scheduling systems and processes.
• identifies opportunities to improve scheduling, syllabus, and faculty assignment processes and provides recommendations to the director.
• manages the preparation, review, distribution, and recordkeeping of faculty assignment letters.
• serves as the point of contact for academic affairs website information and collaborates with the web services team to maintain the academic affairs website in alignment with established standards.
• aids the director in providing training and support materials for various academic technology systems.
• provides input and collaboration for improving room and resource utilization.
• assists the director with reporting to various governmental offices at the local, state and federal levels.
• assists with the implementation, testing, and adoption of new or updated academic technology systems and processes.
• coordinates assigned academic affairs projects, timelines, communications, and deliverables.
• supports the academic affairs office with new and ongoing projects and initiatives as needed.
• exhibit exemplary attendance and punctuality.
• comply with college policies and procedures.
• perform other duties as assigned, including attending college functions, serving on committees and attending community events.

• associate’s degree from an accredited institution of higher learning recognized by the department of education.
• previous experience in higher education, academic operations, scheduling, academic technology, or a related area.
• highly developed numerical, organizational, analytical, and problem-solving skills.
• ability to manage multiple deadlines and work independently.
• ability to work well with others.
• strong oral and written communication skills.
• ability to use information technology for professional productivity (such as microsoft office suite).

• bachelor’s degree from an accredited institution of higher learning recognized by the department of…