Project Coordinator

Job Title

Project Coordinator

Remote (USA)

The Project Coordinator provides administrative, operational, and project support to project teams to ensure the efficient execution of contract activities. This entry-level to early-career role focuses on project coordination, documentation, communication, and routine administrative functions within a federal contracting environment.

Working under the guidance of the Program Manager, the Project Coordinator assists with maintaining project records, tracking action items and deliverables, supporting workforce logistics, and facilitating communication across internal teams and stakeholders. The role also supports the development, organization, and maintenance of project documentation by collaborating with subject matter experts to gather information, draft and edit content, and ensure materials are clear, accurate, and compliant with organizational standards.

This position is ideal for individuals seeking to develop foundational experience in project management, operations, and contract support while contributing to the successful delivery of project objectives.

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide administrative and operational support to project teams, including document preparation, data entry, recordkeeping, and file management.
• Assist with tracking project tasks, deliverables, milestones, and deadlines to support timely execution of contract requirements.
• Maintain organized and accurate project documentation, including contracts, reports, correspondence, and project records.
• Coordinate meetings and events by scheduling sessions, preparing agendas and materials, and documenting meeting notes, decisions, and action items.
• Support communication and information sharing among project staff, subcontractors, clients, and internal stakeholders.
• Monitor and update project trackers, logs, status reports, and other reporting tools.
• Assist in the preparation of reports, status updates, presentations, and other project-related materials.
• Identify and elevate potential project issues, risks, delays, or concerns to the Program Manager.
• Perform routine quality checks on project documentation and data to ensure completeness, accuracy, and compliance with established requirements.
• Develop, draft, edit, format, and maintain project and operational documentation, including policies, procedures, user guides, manuals, reports, and system-related documentation.
• Collaborate with subject matter experts and team members to gather, organize, and validate information for written materials.
• Ensure all documents are clear, accurate, concise, and consistent in content, format, and presentation.
• Review and edit documents for grammar, punctuation, spelling, style, readability, and consistency.
• Conduct proofreading and fact-checking to maintain high-quality documentation standards.
• Update and revise existing documentation to reflect changes in policies, procedures, systems, products, processes, or client requirements.
• Implement and maintain document version control processes to ensure records remain current, accurate, and accessible.
• Organize and maintain document repositories, templates, and libraries to support efficient knowledge management.
• Ensure all documentation complies with organizational branding, formatting, and style standards.
• Participate in project meetings, training sessions, and professional development activities to build project management, operations, and federal contracting knowledge.

• Support onboarding and offboarding activities for project personnel, including coordination of documentation, system access requests, and related administrative tasks.
• Coordinate with subject matter experts and stakeholders to gather information, clarify requirements, and support the development of project documentation
• Facilitate meetings and working sessions to collect input, resolve documentation…