District Level Department Administrative Assistant II - Professional Development

District Level Department Administrative Assistant II
- Professional Development

Springfield Public Schools Professional and Virtual Learning Center (PVLC):
Professional Learning
- Springfield, Missouri Open in Google Maps

This job is also posted in Springfield Public Schools (Springfield, MO)

Job : 5926192

Final date to receive applications: Posted until filled

Posted: Sep 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Title:
District Level Department Administrative Assistant II

Department: Professional Development

Pay Grade: C160

FLSA Status
:
Non-Exempt

Reports to: Director III-Learning Development

GENERAL PURPOSE

Responsible for providing a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

ESSENTIAL JOB FUNCTIONS

• Performs a variety of complex office and clerical work for administrators and staff, independently. Assist as the primary office support for administrators at the department level or equivalent, such as word processing, financial recordkeeping, scheduling, calendaring, arranging meetings, etc.
• Deals with non-routine matters requiring research, investigation or analysis, and knowledge of departmental issues and address appropriately.
• Exercises judgment and independent thinking relative to anticipating requirements of administrators and staff for information, assembles information for upcoming reports, and tracks events or situations to keep administrators and staff informed.
• Performs varied and highly responsible, often confidential, office and secretarial work for administrators and staff in the executive and department offices.
• Meets strict deadlines, coordinate, collect, proofread/edit, and work closely with administrators and the administrative service manager to finalize and ensure timely delivery of material for meetings.
• Exercises considerable initiative to resolve problems and to anticipate and respond to office secretarial/clerical needs.
• Work involves frequent contact with leaders and other organizations, requiring sensitivity, good judgment and strong interpersonal skills.
• Maintains confidentiality as required by Board of Education policy and/or state or federal law.
• Interacts with all aspects of the school community and the school system.
• Performs a variety of secretarial and office support duties such as answering the telephone, take messages, screen and route calls, maintain files, etc.
• Receives and greets visitors and determine the nature of their business, assisting as needed or refer to other staff/office as appropriate.
• Participates in meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Processes time and attendance as necessary.
• Schedules and maintains executive and department director’s calendars, arrange appointments, meetings with staff, business and community leaders, state and local government officials, attorneys, Board members, etc.
• Researches, compiles, creates and distributes reports to the director and/staff or other stakeholders as directed by the supervisor.
• Answers inquiries regarding programs and services, explaining requirements and assisting callers in completing forms or other actions.
• Maintains office or unit records for program and process actions including those regarding procurement and fiscal matters.
• Performs related duties as required / assigned.

QUALIFICATIONS AND REQUIREMENTS

• High School Diploma or its equivalent.
• Minimum of four (4) years of job related experience with increasing levels of responsibility is required.

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems.
• Knowledge based competencies required to satisfactorily perform the functions of the job include accounting/bookkeeping principles; business telephone etiquette; common office machines; and concepts of grammar and punctuation; and office methods and practices.
• Skill to perform multiple,…