High School Department Administrative Assistant

Springfield Public Schools Glendale High School
- Springfield, Missouri Open in Google Maps

This job is also posted in Springfield Public Schools (Springfield, MO)

Job : 5942783

Final date to receive applications: Posted until filled

Posted: Sep 28, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Title: High School Department Administrative Assistant (197 Days)

Department: Secondary Learning

Pay Grade: C123

FLSA Status
:
Non-Exempt

Reports to: Principal

GENERAL PURPOSE

Responsible for providing support to the educational process with specific responsibilities for clerical assistance to the assigned Department; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

ESSENTIAL JOB FUNCTIONS

• Provide clerical support for the department and assigned leader(s) to ensure the efficient and effective operation of the program.
• Ensure familiarity with and current knowledge of program needs and requirements to support effective, efficient and quality operations on an ongoing basis.
• Manage telephone systems, answering, screening, transferring, and responding to calls and inquiries.
• Receive and greet visitors, interact professionally and courteously, and provide exceptional service.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Coordinate and plan schedules, events, and meetings.
• Maintain work area in good order with needed materials, information and resource information for visitors.
• Attend department and/or in-service meetings conveying and/or gathering information required to perform functions.
• Compile data and maintain files, as appropriate, for tracking data preparing reports or processing requests.
• Coordinate assigned projects and/or activities completing activities and/or delivering services in a timely fashion.
• Work in tandem with the counselors to track transfer students from other high schools.
• Reconcile account balances for assigned budget categories (e.g. procurement card accounts, payroll exceptions, pay requests, substitute absences, monthly MUNIS financial sheet, etc.) maintaining accurate account balances.
• Compile and maintain materials, reports and data to prepare and support program operations and improvements, including compliance with state, federal, and local program requirements.
• Order supplies and materials ensuring availability.
• At the direction of the supervisor, prepare a variety of correspondence, reports and other materials documenting activities, providing written reference, and/or conveying information.
• Process a variety of documents and materials (e.g. time sheets, tutoring placements, etc.) disseminating information in compliance with established administrative guidelines.
• Research assigned topics providing information for addressing operations.
• Provide support and enforce safety procedures for the work area.
• Support the operations of the facility or department as directed by the supervisor.
• Perform general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, mail, etc.)
• Perform other duties as required / assigned.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of three (3) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or…