Field Office Administrator – Residential Lead

About Paragon Professional Services, LLC

Paragon Professional Services, LLC (Paragon) is a BSNC company. Paragon received 8(a) certification from the Small Business Administration in August 2016. Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private‑ and public‑sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high‑quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Applicants will be notified via email or phone within ten business days regarding application status.

• Support the project superintendent, quality control staff, safety staff, and craft labor with the collection and filing of paperwork (physical & digital formats), database entry and report generation, making copies, scanning paper originals, phone calls & emails, running errands, and other clerical duties.
• Work with and support the Field Cost Accountant in their duties.
• Work with and coordinate with corporate support staff as needed.

• Education Requirements:
  
  Has completed college level coursework.
• Level of Experience Requirements: 3+ years of demonstratable experience working in an office setting with duties which included/required – computer and network skills, inventory control, human resources, purchasing & customer service interaction, and supporting a field staff.
• Experience working in a construction related field.

• Ability to organize the workflow of a construction office. Ability to adapt to existing workflows and suggesting new/improved workflows.
• Advance level of computer skills – MSWord, MSExcel, Sharepoint, email, databases, networks, etc.
• Ability and confidence in learning a new software system beyond a basic level.
• Ability to use and maintain common office tools – printers, network hardware, cameras, etc.
• Ability to set‑up and maintain an organized paper-based file system.
• Ability to set‑up and maintain an organized digital file system.
• Knowledge of organizational procedures and workflows – understanding how work moves through a company.
• Basic knowledge of relevant technologies or tools – e.g., Microsoft 365, communication platforms, or industry‑standard software.
• Knowledge of customer service practices – principles of providing quality service and managing inquiries professionally.
• Knowledge of data privacy and confidentiality principles – awareness of proper handling of sensitive information.
• Communication skills (written and verbal) – ability to convey information clearly and professionally.
• Time management and prioritization – balancing multiple tasks and meeting deadlines.
• Problem‑solving and critical thinking – analyzing issues and selecting appropriate solutions.
• Interpersonal and teamwork skills – building rapport and collaborating effectively with others.
• Attention to detail – producing accurate, error‑free work.

• N/A

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable…