Accounting - Rebate Specialist 106 E Washington, Cuba, MO 65453 Wallis Companies

Location 106 E Washington, Cuba, MO 65453

The Rebate Specialist partners closely with the Pricebook, Merchandising, Marketing, and Accounts Receivable teams. This role is responsible for accurately entering and tracking rebate programs, managing rebate accruals, validating supporting documentation, and ensuring timely reconciliation of payments to support strong financial performance.

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* denotes an essential function of the position)

• Manage the rebate reconciliation process ensuring the company is paid for funds negotiated by the Merchandising and Marketing Department including but not limited to buydowns, purchase rebates, sales rebates, loyalty programs, scan data, etc.
• Enter rebate program details in PDI Rebate Manager, accrue rebate programs, validate rebate supporting documents, and timely reconcile payments
• Ensure accurate accounting for rebate accruals, payments and adjustment in the general ledger
• Prepare invoices and supporting sales or purchase reports as needed for the loyalty app, promotions, etc
• Proactively communicate with vendors and the merchandising team to resolve any discrepancies or outstanding balances
• Prepare and submit scan data files required for rebate payment to appropriate manufacturers and timely review and resolve file warnings and errors
• Continuously audit information to ensure all items are set up and match rebate contracts and/or communications
• Prepare and present detail reporting on rebate performance and impact of rebate programs
• Reconcile general ledger accounts, ensuring accuracy in reporting

Maintain an updated rebate system of record. Ensure all rebates are properly documented for audit purposes.

Evaluate and improve rebate management processes for optimization and automation

Develop and implement internal controls to prevent errors

Assist with internal and external audits, providing documentation and reports related to rebates

• Maintain regular attendance and follow designated safety practices
• Actively seek ways to conduct business electronically and keep manual or redundant tasks to a minimum
• Lead or assist with special projects as directed

Evaluates current and develops new processes and procedures to support changing customer needs and to promote efficiencies within the department

Provide training and support to staff

Perform other duties not listed as required

• Communicate in a positive, professional and effective manner with all internal and external customers, coworkers, and supervisors
• Collaborate with Merchandising, Marketing, Retail, Accounts Receivable, Pricebook and IT to ensure alignment
• Keep appropriate personnel apprised of discrepancies, exceptions, loss issues, and error corrections in a timely manner

Utilize preferred method of communication by the customer, whether internal or external, to resolve issues in a timely manner

• Respond to all requests from company personnel in a timely and accurate manner
• Assist Retail Operations in meeting established deadlines
• Ensure system information is accurate and up to date minimizing variances and impacts to the Profit and Loss Statement

Strive to proactively meet the customer needs by gaining a better understanding of the customer and industry

Work closely with the Pricebook team to communicate and correct product errors

Gain knowledge of other Retail Accounting team members, Accounts Receivable, Merchandising, Marketing, and IT department functions to sufficiently answer or seek out answers to questions, when necessary, and to help support each department’s functions

Cross-train and mentor co-workers as necessary to ensure that all essential job functions have a backup and that the talent of the accounting department continues to grow

Attend training to further professional development and understanding of company goals and strategy

• Complete safety training as required
• Complete training as required to meet regulatory compliance and company guidelines

• Ensure data in the Rebate Manager module is current and accurate at all times
• Maintain up to date knowledge of accounting principles required to…