Executive Assistant

SUMMARY

Our client is seeking a highly organized Executive Assistant to support the Executive Director, leadership team, and Board of Trustees at a mission-driven organization serving older adults. This role is critical to daily operations, executive coordination, and creating a welcoming, professional environment for members and community partners.

• Provide executive-level administrative support, including calendar coordination, meeting prep, note taking, and follow-up.
• Serve as first point of contact for members, guests, and callers.
• Support Board and committee meetings, including agendas, materials, minutes, and records.
• Provide administrative support for grant submissions, including document preparation, deadlines, and tracking.
• Maintain accurate and confidential member, donor, and organizational records.
• Process payments, issue receipts, track donations, and assist with acknowledgments.
• Coordinate mailings, invitations, and routine correspondence.
• Promote programs and services to members and the public.
• Manage office operations, supplies, and front-office flow.
• Coordinate facility rentals, contracts, scheduling, and payments.
• Perform additional administrative and operational duties as assigned.

• High School diploma required; college degree preferred.
• 5+ years of administrative or executive assistant experience required.
• Experience supporting senior leadership, boards, and/or grant-related processes.
• Strong organization, communication, and customer service skills.
• High level of discretion and professionalism.
• Proficient in Microsoft Office and database systems.

Monday-Friday daytime hours.

Ability to lift up to 20 lbs and maintain a professional appearance.

For over 54 years, our agency has been a trusted resource for older adults in Clark County. Our work is rooted in compassion, dignity, and the belief that every person deserves access to support that allows them to stay active, independent, and connected. When you join our team, you become part of a mission-driven organization that values collaboration, respect, and service.

Your work will directly improve the quality of life for the people we serve every day.

Flourishes Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.