Medical Records Coordinator LTC Facility

Benefits

• Comprehensive Medical coverage
• Health insurance at low cost with open network – choose any doctor!
• Dental
• Vision
• PHMP wellness plan with free unlimited telemedicine that also increases take‑home pay!
• Huge offering of voluntary benefits (AFLAC) including life, disability, indemnity, etc
• All‑inclusive (PTO) package – take time off when you want
• Daily pay
• 401k
• Many more employee perks and discounts!
• Weekly and monthly employee appreciation events. We love to celebrate our team!
• FUN and Friendly Work Environment - GREAT leadership team!
• Supportive Staffing Ratios

40 hours per week, Monday through Friday

The Medical Records Coordinator is responsible for maintaining, organizing, and safeguarding resident medical records in accordance with federal, state, and facility regulations. This role supports clinical, administrative, and compliance functions to ensure accurate documentation and timely availability of medical information.

• Maintain complete, accurate, and up‑to‑date resident medical records.
• Assemble, audit, and organize charts in compliance with regulatory standards.
• Ensure documentation is completed, signed, and filed appropriately.
• Monitor records for deficiencies and follow up with appropriate staff for corrections.
• Support admissions, discharges, and transfers with proper record documentation.
• Assist with audits, surveys, and inspections by providing requested records.
• Protect confidentiality and comply with HIPAA regulations at all times.
• Coordinate record retention, storage, and destruction according to policy.
• Communicate effectively with clinical staff, administration, and external agencies.

• Experience with medical records preferred, especially in a long‑term care or healthcare setting.
• ICD‑10 coding knowledge preferred.
• Familiarity with electronic health record (EHR) systems preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Knowledge of HIPAA and healthcare compliance standards.
• Strong communication and teamwork skills.

• High school diploma or equivalent required.
• Additional training or certification in Health Information Management is a plus.