Finance & Admin Specialist

Responsibilities

• Review and process invoices from subcontractors and vendors
• Verify invoices against contracts, purchase orders, and project requirements
• Code and enter expenses into accounting and financial systems
• Track accounts payable, receivables, project expenses, and budget commitments
• Prepare monthly invoices and project payment documentation
• Maintain vendor, subcontractor, and project files
• Track subcontractor compliance, including insurance, licensing, and certifications
• Process and track work orders, purchase orders, and change orders
• Coordinate project-related permits, inspections, utility incentives, and insurance documentation
• Maintain accurate and organized project records across multiple construction projects
• Provide general financial and administrative support to the NBC construction team

• 2+ years of experience in finance, accounting, bookkeeping, or administrative support
• Experience with accounts payable, invoicing, expense tracking, or similar financial processes
• Strong Excel and spreadsheet skills
• Excellent attention to detail and ability to meet deadlines
• Strong organizational, written, and verbal communication skills
• Ability to manage multiple priorities and work independently while collaborating with a team
• High school diploma or equivalent
• Valid driver's license and ability to meet company auto insurance requirements
• Associate degree or coursework in finance, accounting, or a related field preferred
• Experience in construction, project management, or affordable housing preferred
• Experience working with financial, accounting, or project management software preferred
• Bilingual English/Spanish skills preferred

Demonstrates expertise in managing accounts payable, invoicing, and expense tracking while maintaining accurate project records across multiple construction projects. Proficient in financial processes and capable of providing administrative support to construction teams.

• Accounts Payable Management
• Invoice Processing
• Expense Tracking
• Strong Excel Skills
• Bilingual English/Spanish

• Invoice Processing
• Expense Tracking
• Accounts Payable
• Financial Reporting
• Budget Management
• Project Documentation
• Contract Verification
• Data Entry
• Financial Analysis
• Record Keeping

• Attention to Detail
• Organizational Skills
• Written Communication
• Verbal Communication
• Time Management

• High School Diploma
• Valid Driver's License

• Construction
• Project Management
• Affordable Housing
• Subcontractor Compliance
• Insurance Documentation

• Accounting Software
• Financial Software
• Spreadsheet Software
• Project Management Software