Office Manager

Office Manager (Part Time and/or Full Time)

Employer: CEF of VA Inc., Northern Virginia Chapter

Report to: Local Director

• Send out contribution receipts and annual statements to donors
• Help with printing, mailing, and recording donations from appeal and other letters

• Greet office visitors and answer phone calls
• Compile and organize materials for Pastor’s Packet and Principal’s Packet
• Interact with venues and business contacts for events
• Handle CEF’s child protection screening for staff, committee, and volunteers

• Facilitate the dissemination of information to GNC/JYC teams
• Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet

• Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)
• Purchase office supplies and maintain inventory of CEF materials as needed
• Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)
• Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters
• Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters
• Compile outreach packets for distribution to pastors, churches and schools and for special events as needed
• Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive
• Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed
• Other duties as assigned

• Active in a local church
• Two years’ minimum experience in administrative support role in a professional environment
• Demonstrated experience handling multiple tasks simultaneously
• Demonstrated experience in MS Office and/or Quick Book
• Demonstrated experience in file maintenance, editing, and proof reading
• Professional appearance and demeanor
• Bachelor’s degree preferred

• Excellent communication and interpersonal sills
• Excellent assessment and observation skills, with attention to detail
• Excellent organizational skills, particularly accuracy in record keeping and effective time management
• Ability to prioritize projects and be discrete, exercising good judgment
• Ability to plan and coordinate events, programs, and administrative workflow
• Ability to maintain professional rapport in all modes of communication
• Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.