Office Manager Senior

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Full Time Client Site - Springfield, VA, Springfield, VA, US

4 days ago Requisition

Salary Range: $ To $ Annually

TULK is a boutique strategic technology and management consulting firm supporting U.S. Federal Government, Defense, Intelligence Community, and National Security customers. Our cleared teams help mission organizations operate, communicate, analyze, plan, and execute in dynamic environments.

TULK offers a tailored benefits package that may include medical, dental, and vision insurance, short- and long-term disability, flexible work schedules where permitted by the customer, performance and referral bonuses, technology support, tuition reimbursement, 401(k), and professional development support.

The Office Manager/Staff Officer - Senior, is an experienced and highly competent professional to perform significant duties with little to no supervision. This work role will provide direct, high-level support to senior leadership, independently managing a wide range of functions and tasks. This individual will track strategic issues, develop planning guidance, and resolve complex business and administrative challenges that are central to office management, business operations, and communications.

This role is responsible for the seamless operation of an executive office, providing direct, high-level support to senior leadership and ensuring all administrative and operational functions are executed with excellence.

• Executive Support:
  Provide comprehensive executive-level support by managing the day-to-day operations, schedules, and complex calendars for senior leadership. Plan and lead all aspects of front office business operations. This includes responding to data calls, managing corporate communications, and ensuring timely, coordinated responses.
• Provide direct support to senior leadership by tracking operational and strategic issues, developing high-level roadmap strategies, and implementing planning guidance.
• Task Management:
  Serve as the lead coordinator for all internal and external taskers, utilizing systems like N-CERTS. This includes initiating, assigning, and monitoring tasks, consolidating responses, and ensuring timely, high-quality submissions for leadership review.
• Executive Communications:
  Draft, edit, and prepare executive-level briefing materials, PowerPoint presentations, talking points, staff summaries, and concise reports for senior-level directors, agency heads, IC partners, and industry.
• Greet, receive and assist office visitors, to include escorting to meeting place, upon entrance/exit of the facility, or as required; answering phone calls for the purpose of recording messages, transferring calls, assisting with caller inquiries, coordinating office agendas and activities; etc.
• Meeting & Event Coordination:
  Lead the facilitation of leadership-directed meetings, conferences, and off-sites. Oversee all logistics, including arranging facilities, establishing VTC connections, and preparing and distributing read-ahead materials and agendas. Record and track action items to closure.
• Meeting & Calendar Management:
  Manage daily and long-range calendars, coordinate pre-meeting activities (agendas, talking points), and facilitate leadership-directed meetings, conferences, and off-sites, including all logistical arrangements. Take notes and electronically record action items to ensure follow-through.
• Travel Management:
  Manage and oversee all travel arrangements, including preparing orders and vouchers in the Defense Travel System (DTS) and Management and Execution Tracker (MET). Ensure all necessary actions for foreign and domestic travel are completed accurately and efficiently.
• Coordinate non-monetary awards, attend meetings, capture notes to relay to awards coordinator(s). Prepare award certificates for presentations.
• Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, manage office supplies by serving as the POC to inventory the stock and coordinate the…