Admin, Administrative/Clerical, Office Administrator/ Coordinator
Job in
Springfield, Fairfax County, Virginia, 22151, USA
Listed on 2026-06-01
Listing for:
The St. James
Full Time
position Listed on 2026-06-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant, Summer Seasonal
Job Description & How to Apply Below
Overview:
The Office Admin serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check-in/check-out, accurate record-keeping, and clear communication between families, counselors, and leadership. Office Admins help maintain organization, professionalism, and a welcoming front-of-house experience for all campers and parents.
Key Responsibilities:
- Manage daily check-in and check-out procedures
- Track attendance, rosters, group assignments, and camper movement throughout the day
- Serve as the primary point of contact for parent questions, updates, and concerns
- Assist with medical, incident, and safety documentation
- Communicate essential information to counselors and camp leads
- Maintain organized records, schedules, forms, and supply inventories
- Support the coordination of special events, weekly showcases, and field usage
- Promote a friendly, customer-service-driven atmosphere at all times
- Assist the leadership team with administrative tasks as needed
- Strong customer service and communication skills
- Highly organized with the ability to manage multiple tasks at once
- Prior experience in administration, camp operations, recreation, or youth programs preferred
- Comfortable using basic computer systems, spreadsheets, and scheduling tools
- Calm, professional demeanor in a fast-paced environment
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