Staff Officer - Mid

Job Title

Staff Officer – Mid

Springfield, VA

Full‑Time

TS/SCI CI Poly

Pherson is seeking a Staff Officer – Mid to provide administrative and operational support to ensure effective coordination of programs, events, and daily office activities. This role manages taskings, schedules, communications, and reporting processes while supporting meetings, travel, and correspondence. The position requires strong organizational, coordination, and communication skills to assist leadership, streamline processes, and ensure mission requirements are met.

• Assist in coordination and planning of HDN activities and major conferences, including quarterly meetings, board meetings, competitive panels, monthly and weekly meetings.
• Coordinate with the HDN Communications Program Office and HDN staff to develop communications (e.g., programs, posters, publications, splash page announcements).
• Coordinate logistics of event and travel management.
• Effectively manage and respond to internal HDN tasking procedures to ensure efficient coordination and administration of agency correspondence.
• Process, coordinate, and monitor HDN staff requests for training, presentations, and consultations.
• Maintain calendar of HDN activities (presentations, training, meetings) and ensure that activities are appropriately posted on the HDN shared calendar.
• Respond to routine program inquiries and questions, provide explanations of processes and policies, track incoming calls, and refer questions to HDN subject matter experts.
• Assist staff in preparing program‑related reports and briefings.
• Perform limited fact‑finding such as researching office files and records or standard library or office references to obtain information on a program‑related topic.
• Develop and maintain administrative policies, procedures, and standards to support the objectives.
• Participate in meetings and draft meeting summaries/minutes.
• Arrange conferences, meetings, and training sessions by contacting agency points of contact and participants, explaining meeting purpose, arranging VTCs, meeting rooms/spaces/facilities, and other logistics.
• Enter and track data in People Soft.
• Respond to customer inquiries, process time and attendance, prepare general correspondence, file maintenance, assist staff with travel arrangements, and process personnel actions.
• Understand and monitor tasking processes and procedures for routine correspondence and accountability.
• Promote knowledge sharing via proper submission, review, and release of HDN information.
• Provide support to the Career Service Manager and staff by preparing, submitting, and delivering decision memos, read‑aheads, reports, and other information to support meetings.
• Problem‑resolve NCERTS and administrative process and track documentation.
• Provide editorial services for grammar, format, content, and style consistent with applicable NGA style manuals and intended audience.
• Respond to and provide basic information related to assignments, promotions, and career development processes in clear, readable documents for non‑technical personnel.
• Capture and prepare board and panel meeting notes/summaries.
• Perform other administrative duties, including scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; preparing routine correspondence in accordance with NGA standards; managing office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves.
• Provide research, analysis and make recommendations on administrative, management and procedural practices.
• Write logical, comprehensive, concise reports, staff summaries, and correspondence.
• Lead projects and programs, implement change‑management initiatives, and recommend process improvements.
• Direct staff tasks, oversee staff coordination, and ensure efficient and prompt staff actions.
• Manage office actions, coordination, and records management to meet compliance requirements.

• Minimum 12 months experience managing and maintaining records in compliance with NARA requirements.
• Minimum 12 months experience writing staff summaries and reports.
• Minimum 12 months experience creating and refining briefings of complex topics using PowerPoint.
• Preferred 24 months experience working within the Intelligence Community.

Health, dental, and vision insurance; long‑term and short‑term disability insurance and life insurance; paid time off, sick leave, and holidays; and 401(k) retirement plan.

Pherson is an Equal Opportunity Employer.

Customer‑specified daily work hours are anticipated to be 07:30‑16:30 but may change based on office administrative support requirements, as dictated by the mission.